Privacy statement
Date: Aug 2026
Version: 15.0
Respect and Responsibility are core values for us at Scania. They form the foundation when we interact with you in your role as our valued customer, a driver of our vehicles, a co-worker in our global organisation, a trusted business partner/supplier or when visiting our websites, premises or events.
The data controller responsible for your personal data is Scania Production (China) Co., Ltd, unless otherwise stated in a privacy statement specific to a market, a service, or a business scenario.
We process your personal data when it is needed to:
· deliver our products and services,
· support and assist you when you use our products and services,
· fulfil and follow up contractual obligations, ours as well as yours,
· fulfil legal obligations and legitimate requests from law enforcement and other authorities,
· provide information about our products and services as well as upcoming events,
· improve quality and develop existing, as well as new, products and services as well as our organization.
We strive to always handle and protect your personal data with respect and integrity. Sometimes we utilize trusted business partners to help us deliver our products and services. In those cases when we need to share your personal data with our business partners, we ensure that they treat your personal data with the same respect and integrity as we do.
In this privacy statement we would like to inform you what personal data we process, why we are doing it and how we ensure that your rights and your privacy is respected. Further information about how your personal data is processed may in specific cases be found in more detailed privacy notices, contracts and service descriptions. You will in these cases find the information when accessing the application/system/service. If you have any questions or concerns you are always welcome to contact us here or talk to your Scania contact or write an email to us.
Scania Production (China) Co., Ltd
Email: sasdataprotection@scania.com.cn
– FAQ
Does Scania share my personal data with third parties?
To provide the best products and services we utilize our global organization and a global network of trusted partners. This means that we share your personal data (all or selected parts as mentioned in the different data subject categories) within the TRATON GROUP, which Scania is part of, as well as with trusted business partners that help us. Typical examples include:
- we process your personal data in global IT-systems that are developed, delivered or hosted by our external IT-partners (it can also be Scania IT)
- we may use third parties to help us organize events that you participate in, to provide you with hotel, transports etc.
- when you call our Emergency Assistance we may share your personal data with third parties for example the towing companies
- when our customer (either you or your employer) decides to engage a third-party service provider and thus grants access to such a provider, Scania will share personal data related to the driver, vehicle, engine, trailer, superstructure or other products
- when we are doing research and development, we may share personal data with universities, research facilities or other trusted partners.
- if you choose to accept third party cookies, your personal data may be shared with these third parties (please see our Cookie Policy for further information on Cookies).
- when Scania processes personal data in global HR processes, your personal data is transferred to the Scania unit to which you send your job application or are employed
- when you participate in internal knowledge sharing with other employees within the Scania Group your personal data will be shared with these employees
- when participating in trainings, your personal data will be shared with training coordination providers
- when fulfilling our obligations as an employer, we will share your personal data with banks, insurance companies, medical agencies and advisory organizations.
- when fulfilling our obligations under collective agreements and legislation, we will share your personal data with trade unions and work councils.’
In cases where we need to share your personal data with our business partners, we ensure that they treat your personal data with the same respect and integrity as we do. We also share your personal data with public authorities if required by law or a legitimate legal request is received from law enforcement or another authority/institution.
If your personal data is transferred out of mainland China, this is done using appropriate transfer mechanisms including the relevant prior assessments and appropriate safeguards, see further just below.
Where does Scania process my personal data?
Scania is a global company with operations in over 100 countries. This means that we sometimes choose to process your personal data (all or selected parts) inside as well as outside of mainland China. When doing so we always comply with existing laws and regulations as well as court decisions to ensure that your personal data is handled in a secure way. If your personal data is transferred out of mainland China, this is done using appropriate transfer mechanisms including the relevant prior assessments and appropriate safeguards.
Your personal data may be provided to or accessed by Scania CV AB which is located in Sweden (Contact information: SE-151 87 Södertälje, Sweden, Tel: +46-8-55 38 10 00) and its designated third party.
In this context ‘processing’ means any operation or set of operations on personal data such as collection, storage, use, processing, transmission, provision, disclosure and deletion, etc.
How does Scania protect my personal data?
We are committed to protecting your personal data. We take all appropriate and reasonable legal, technical and organizational security measures to adequately protect the personal data that we process. Our security measures are continuously improved in line with the development of available security products and services.
How long does Scania keep my personal data?
Specific processing activities have their own individual retention periods applicable to them as per the legal basis and/or purpose of processing. We, therefore, minimise or delete your personal data as soon as it is no longer needed to:
· fulfil our contractual obligations towards you
· fulfil the purpose for which the personal data was collected
· fulfil our legal obligations
Does Scania use automated decision making and profiling?
Automated decision making is used in Recruiting. Basic criteria, such as educational degree, language skills and/or specific professional experience, are defined for the individual job position. The qualifications of the job applicant are compared to the criteria. If a candidate does not fulfil the basic requirements for the specific job position that they have applied for the applicant will be disqualified for the particular job position. The job applicant is welcome to apply for other positions.
Profiling is used when selecting employees for internal individual development programs. The profiling is made based on formal qualifications, personality tests and logic ability tests. If admitted, the profile is used for designing an individual development program for each participating employee.
Scania may further use profiling on its website visitors in order to personalise and adapt any marketing to better suite each individual website visitor’s preferences.
What are my rights?
Right to be informed
You have the right to be informed about the personal data we process about you. In addition, you have the right to be informed about the specifics about the processing, including why your personal data will be processed, how long your personal data will be retained, recipients or categories of recipients of the personal data, and any “cross border” (outside mainland China) transfers taking place.
We provide this information in this Privacy Statement, but as mentioned above, more specific information about how your personal data is processed can in certain cases be found in more detailed privacy notices, including contract appendices, and service descriptions. You will in these cases find the information when accessing the application/system/service. If you have any questions or concerns you are always welcome to contact us here or talk to your Scania contact.
Right of access
You have the right to obtain confirmation from us as to whether we process your personal data. When this is the case, you have the right to receive a copy showing the personal data we process regarding you and in addition the certain information, including the purposes of the processing, the recipient of categories, the envisaged retention time and the existence of automated decision making (including profiling). Once we have confirmed your identity, the extract will be handed over to you in a secure way, and in an intelligible and easily accessible form.
Right to rectification
You have the right to update your information to ensure that we always have the correct information.
Right to erasure
You may, without undue delay, have your personal data deleted if any of the following conditions apply:
· If the personal data is no longer needed for the purposes for which it was collected or otherwise processed.
· If the processing is based solely on your consent and you withdraw your consent.
· If deletion is required to fulfil a legal obligation or if the personal data has been processed unlawfully.
In the event of erasure of your personal data, the corresponding information may not be immediately purged from backup systems, but shall be deleted upon subsequent backup updates.
Right to object
You are always entitled to object to processing of your personal data for direct marketing. This is an absolute right, which means that if you object or unsubscribe, we will no longer process your personal data for direct marketing.
You also have the right to object to any processing that we base on legitimate interest or task carried out in the public interest, including profiling based on these grounds. The processing will then stop unless we demonstrate compelling legitimate grounds for the processing, which override the interests, rights and freedoms of the individual; or show that our processing is for the establishment, exercise or defence of legal claims.
Right to restriction
You are entitled to request a restriction of processing of your personal data in the following situations:
- When you believe your personal data is incorrect and you have therefore requested a correction. You may then request that processing of your personal data be limited while we validate if your personal data is incorrect.
- When the personal data processing is unlawful, and you oppose to your personal data being deleted and instead request that the use of these personal data be restricted.
- When you need your personal data to be able to determine, enforce or defend legal claims, even if we no longer need your personal data for the purpose of our processing.
Rights regarding automated individual decision-making, including profiling
Under certain circumstances, we may only make decisions based solely on automated decision-making mechanisms, including information systems and algorithms. Where such decisions significantly affect your legitimate rights and interests, you shall have the right to request an explanation from us, and we will provide appropriate remedies accordingly.
Right to data portability
You are entitled to obtain the personal data you have provided to us to process it elsewhere.
Response to your request
To ensure security, you may be required to submit a written request through the designated contact channels below and provide proof of identity. We reserve the right to verify your identity prior to processing your request.
Scania Production (China) Co., Ltd
Email: sasdataprotection@scania.com.cn
We generally do not charge fees for reasonable requests. However, for repeatedly submitted requests or those exceeding reasonable limits, we may impose cost-based fees at our discretion. We reserve the right to refuse requests that are:
· Manifestly unfounded or excessive
· Technically disproportionate (e.g., requiring new system development or fundamental changes to existing practices)
· Likely to infringe upon third-party rights
· Otherwise impracticable
We may be unable to comply with requests when processing is necessary for:
1. Compliance with legal obligations imposed on the data controller;
2. National security or national defense purposes;
3. Public security, public health, or significant public interests;
4. Criminal investigation, prosecution, trial, or execution of judgments;
5. Documented evidence of the data subject's bad faith or rights abuse;
6. Protecting vital interests of the data subject or others where consent cannot practicably be obtained;
7. Situations where compliance would severely harm the legitimate interests of the data subject or other individuals/organizations;
8. Cases involving trade secrets.
Filing a complaint
If you believe your personal data is not being processed in compliance with current regulations, please report it to us as soon as possible. You also have the right to file a complaint with Regulation Authority (Cyberspace Administration of China, Ministry of Public Security), or bring an action in the appropriate court.
How do I contact Scania if I have questions or a complaint?
You are always welcome to contact our Data Protection Officer.
Scania Production (China) Co., Ltd
Email: sasdataprotection@scania.com.cn
Personal DATA WE PROCESS
The personal data we process depends on your relationship with Scania. In the sections below, you can access detailed information about the personal data we process for different purposes.
What personal data does Scania process from you as a customer?
When you represent your company, we need to process your personal data for the purposes listed below. If you are a sole trader, all data that we process about your company becomes personal data.
Why do we process your personal data? | What categories of personal data do we process?
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To create a database of prospect customers, e.g., by using data from third parties |
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To provide a quotation |
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To deliver upon a contract |
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To provide services and support, and to follow up on contractual obligations |
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To inform you about updates, products and services that we believe may be of interest |
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To follow up our performance and how satisfied you are with our products and services, including your participation in surveys |
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To make corrective actions |
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To analyse, improve quality and develop products, services and our organization |
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To comply with legal obligations and legitimate requests from law enforcement and other authorities |
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To provide you with requested information and relevant updates |
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To protect our employees and our company assets |
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To perform due diligence |
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To manage legal matters |
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What personal data does Scania process from you as a driver/ operator?
You drive a Scania vehicle or operate a machine with a Scania component
We collect various types of operational data from the vehicle, engine, trailer, superstructures and other products we sell, such as fuel consumption, driving patterns, geo position, error codes et cetera. Some of this becomes personal data as we may identify who is driving the vehicle or operating the machine.
We process this data in order to, e.g.
· deliver the services requested by the customer – more information about data processing can be found in respective Service Descriptions
· on request deliver in-vehicle entertainment services
· conduct remote diagnostics as well as repair and maintenance planning
· provide support
· fulfil contractual obligations
· research, analyse, improve quality and develop existing, and new products as well as services and our organization
· comply with legal obligations and legitimate requests from law enforcement and other authorities
· inform you of relevant updates
The data we collect is either provided by your employer, collected from the vehicle, engine, trailer, superstructure or other products, or created in our IT-systems that you use.
You enter a driver competition organized by Scania
If you choose to enter a driver competition organized by Scania we need to collect some of your personal data - for example your name and contact information - in order to process your registration and your participation in the competition. This personal data is provided directly by you.
You have an emergency on the road and you call Scania Assistance
If you have an emergency on the road and you choose to contact us for emergency assistance we need to process your personal data in order to identify you, understand your emergency, provide assistance and contact you to continuously communicate information regarding your assistance case.
Why do we process your personal data | What categories of personal data do we process? |
To fufill our contractual obligations such as :
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To follow up contractual obligations of the customer |
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To process your participation in our driving competitions |
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To provide emergency assistance on the road |
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To make corrective actions |
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To analyse, improve and develop existing and new products and services |
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To comply with legal obligations and legitimate requests from law enforcement and other authorities |
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To provide you with requested information and relevant updates |
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To follow up our performance and how satisfied you are with our products and services, including your participation in surveys |
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To provide a quotation to the customer / your employer |
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To monitor the security of vehicles to be able to identify attacks and security breaches, and to be able to take action. |
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To improve safety and comply with legislation regarding vehicle safety. |
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To protect our employees and our company assets |
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To manage legal matters |
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What personal data does Scania process regarding you as a candidate and job applicant?
When you apply for a position at Scania we ask you to provide some personal data in order to process your application and, if employed, prepare your employment agreement.
To assess your potential suitability for future positions, after you submit your resume, we will retain your talent pool information (including your resume and information collected during the interview process) for a period of 3 years, calculated from the date of your last update. During this retention period, we may contact you to invite you to update your resume or to inform you about potentially suitable new job openings. For candidates who are successfully onboarded, this information will be retained for 10 years for employment record-keeping. Upon the expiry of retention period, we will securely delete or anonymize your personal information.
Note: When “Personal Identifiers” is listed below, one or more data elements identifying a person is used. This includes personal identification number, name, digital signature or signature on paper, driver ID and driver card number, employee ID number and employee ID card, professional and private phone number, professional and private e-mail address and user ID.
Why do we process your personal data? | What categories of personal data do we process? |
Employer Branding | |
To attract future competences and engage current employees, personal data is used to manage different actions, such as events, cases, competitions and visits | · Web browsing data · Education & Skills · Personal Identifiers · Professional experience · Professional organization |
For the Scania Student Intro Program to find future employees, spread a positive image of Scania as an attractive employer and to create ambassadors for the Scania Group
| · Bank number · Clothing size · Employment data · Personal Identifiers · Home Address · Professional organization · Education & Skills · Photo |
Recruiting | |
To manage the candidate database to match candidates with jobs within the Scania Group, including creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessment, interviews and offer
| · Education & Skills · Personal Identifiers · Employment data · Ethnicity only if mentioned in the candidate's CV · Age, Birthdate, Gender and Nationality · Home Address · Professional organization · Behavioural and performance data · Criminal/legal data · Financial data · Health reports and Health tests · Preferred country to work · Professional experience · Social medial account · Photo |
To share data with supplier to verify the authenticity and legality of the information you provided | · Personal Identifiers · Resume · Result of background check(retained for 12 months) |
To perform tests on job candidates | · Personal Identifiers · Behavioural and performance data · Results of the tests |
To use for future recruiting, to send information about Career Opportunities at Scania with the purpose to Attract Future competences. | · Personal identifiers · Home Address · Preferred country · Employment data · Professional experience · Education & Skills · Social medial account · Photo |
To prepare and enter into employment contracts
| · Education & Skills · Employment data · Financial data · Leaves, vacation and working hours · Personal Identifiers · Professional experience · Professional Organization · Salutation, Birthdate, Gender and Nationality · Home Address · Emergency Contact · Health/medical data |
To prepare onboarding for successful candidates | · Financial data · Salutation, Birthdate, Gender and Nationality · Home Address · Emergency Contact and Dependents · Employment data · Personal Identifiers · Leaves, vacation, and working hours · Photo · IT usage data |
To prepare Scania summer internships | · Clothes and shoes size · Employment data · Personal Identifiers · Professional organization · Home Address · Salary · Photo |
To use HR related statistics for follow up and as the basis for HR-related decisions | · Education & Skills · Personal Identifiers · Employment data · Rehabilitation data and Work Accidents, injuries etc · Age, Birthdate and Gender · Home Address · Professional organization · Behavioural and performance data · Financial data · Scania premises passage · Professional experience |
To protect our employees and our company assets | · Surveillance camera data (retained for 30 days) such as Videos and Photos including Vehicle Identity number, etc · Scania premises passage control |
To manage legal matters | · Personal identifiers · Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organization · Behavioural and performance data · Legal data · Education and skills · Personnel category (blue or white collar worker) · Financial data · Health data · IT usage data · Leaves, vacations, and working hours. · Monitoring, Recordings, and Images · Position data · Professional Experience · Social and family data · Vehicle and Driver performance data · Web browsing data |
To maintain a record of closed recruitment processes to demonstrate compliance with non-discrimination regulations. | · Personal identifiers · Home Address · Preferred country · Education & Skills |
What personal data does Scania process regarding you as an employee?
As an employer, Scania will process personal data of employees, consultants and former employees.
During your employment at Scania we process your personal data in order to:
· administer your employment,
· fulfil our legal obligations
· fulfil our legitimate interest to e.g.:
o steer, plan and evaluate the work
o protect company employees and assets
o contact and inform employees
o being transparent to owners and the general public
After you have left the company, we process limited amounts of personal data required to fulfil our legal obligations, for example personal data showing your employment period.
Note: When “Personal Identifiers” is listed below, one or more data elements identifying a person is processed. This includes personal identification number, name, digital signature or signature on paper, driver ID and driver card number, employee ID number and employee ID card, professional and private phone number, professional and private e-mail address and user ID.
Why do we process your personal data? | What categories of personal data do we process? |
Employer Branding | |
To market Scania towards current employees, such as events, cases, competitions and visits, for attracting future competences and engage current employees. | · Web browsing data · Education & Skills · Personal Identifiers · Professional experience · Professional organization · Photo and video |
To market Scania's business, products and brand to the public | · Personal Identifiers · Professional organization · Photo and video |
To create a fictional profile to better understand and attract future competences | · Age, Gender, Nationality · Professional organization · Education & Skills · Personal Identifiers · Professional experience |
Recruiting | |
To manage the candidate database to match candidates with jobs within the Scania Group, including creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessments, interviews and offer
| · Education & Skills · Personal Identifiers · Employment data · Ethnicity only when and where mandatory according to law, when applying for positions outside EU · Age, Birthdate, Gender and Nationality · Home Address · Professional organization · Behavioural and performance data · Criminal/legal data · Financial data · Health reports and Health tests · Preferred country to work · Professional experience · Social medial account · Photo |
To share data with supplier of security vetting | · Personal Identifiers · Result of background check (retained for 12 months) |
To perform test on job candidates | · Personal Identifiers · Behavioural and performance data · Results of the tests |
To use for future recruiting, to send information about Career Opportunities at Scania in the purpose to Attract Future competences. | · Personal identifiers · Home Address · Preferred country · Employment data · Professional experience · Education & Skills · Social medial account · Photo |
To prepare and enter into employment contracts
| · Education & Skills · Employment data · Financial data · Leaves, vacation and working hours · Professional experience · Professional Organization · Salutation, Birthdate, Gender and Nationality · Home Address · Emergency Contact · Health/medical data |
To enable onboarding and cross-boarding | · Financial data · Salutation, Birthdate, Gender and Nationality · Home Address · Emergency Contact and Dependents · Employment data · Personal Identifiers · Leaves, vacation, and working hours · Photo · IT usage data · Test results |
To enable sharing of experiences between Scania trainees through the TRATON Trainee Network | · Employment data · Personal Identifiers · Professional organization |
To maintain a record of closed recruitment processes to demonstrate compliance with non-discrimination regulations. | · Personal identifiers · Home Address · Preferred country · Employment data · Professional experience · Education & Skills |
Managing Employment | |
To provide global support to HR systems | · Birthdate · Home Address · Professional organization · Education & Skills · Employment data · Personal Identifiers · Leaves, vacation, and working hours · Professional experience |
To enable the HR Service Centre to receive and answer questions from HR managers, managers, employees and external authorities related to employees | · Birthdate · Home Address · Professional organization · Education & Skills · Employment data · Personal Identifiers · Leaves, vacation, and working hours · Professional experience · IT usage data · Voice recordings, operation log and tickets (retained for 6 month) |
To register new employees and administratively manage changes throughout the employment | · Leaves, vacation, and working hours · Age, Birthdate, Gender · Home Address · Professional organization · Financial data · Employment data · Education & Skills · Personal Identifiers · Behavioural and performance data · Health certificate · Position data · Emergency contact · Photos · Professional experience · Leaves, vacation, and working hours |
To archive HR related documents | · Birthdate · Home Address · Professional organization · Education & Skills · Employment data · Personal Identifiers · Leaves, vacation, and working hours · Professional experience |
To handle and follow up company cars | · Personal Identifiers · Professional organization |
To handle and following up on electronic driving record of company cars | · Driving time · Milage · Vehicle identity numbers · Geo position of company car |
To handle and keep track of the location of business-critical equipment | · Personal Identifiers · Geo position of business-critical equipment |
To managing bookings at Scania training facilities | · Birthdate · Personal Identifiers · Photo |
To book, manage and follow up on Scania personnel transportation | · Personal Identifiers · Pick up and leave spots |
To manage Scania accommodation | · Personal Identifiers · Professional Organization Gender · Behavioural and performance data |
To manage Scania mail parcels | · Personal Identifiers |
To manage and reconcile Scania restaurant payments and invoicing | · Personal Identifiers · Professional organization |
To manage programs for top executives and other key positions | · Leaves, vacation, and working hours · Age, Birthdate, Gender and Nationality · Home Address · Professional organization · Financial data · Personal Identifiers · Education & Skills · Civil status and partner’s name · Emergency contact and dependents · Social medial account · Employment data · Behavioural and performance data · Professional experience |
To administrate the life cycle of employment to support employees and the managers | · IT usage data · Salutation, Age, Birthdate, Gender and Nationality · Home Address · Professional organization · Financial data · Civil status and partner’s name · Emergency contact and dependents · Employment data · Personal Identifiers · Leaves, vacation, and working hours · Behavioural and performance data · Professional experience |
Fulfilling legal obligations | |
To be able to answer questions from authorities | · Leaves, vacation, and working hours · Financial data · Employment data · Personal Identifiers · Position data · Professional experience · Professional organization |
To manage lack of performance cases | · IT usage data · Leaves, vacation, and working hours · Age, Birthdate · Home Address · Professional organization · Education & Skills · Employment data · Personal Identifiers · Health reports and medical certificates · Identified illness and psychological condition · Behavioural and performance data · Professional experience · Financial data · Other Special Category Data (Opinion, Ethnicity, etc) · Union membership |
To manage individual issues of misconduct | · IT usage data · Leaves, vacation, and working hours · Age · Professional organization · Web browsing data · Financial data · Employment data · Drug tests and Health reports · Education & Skills · Personal Identifiers · Behavioural and performance data · Scania premisses control · Surveillance camera data · Social medial account · Professional experience · Union membership |
To perform investigations of alleged lack of performance and misconduct. | · Personal identifiers · Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organization etc · Behavioural and performance data · Biometric data. · Body descriptive data · Legal data · Education and skills · Financial data · Health data · IT usage data · Leaves, vacations, and working hours. · Monitoring, Recordings, and Images · Special category data such as opinion, ethnicity, etc. · Position data · Professional Experience · Social and family data · Vehicle and Driver performance · Web browsing data |
Whistleblowing | · Employment data such as contract type and employee ID-number · Professional organization |
To negotiate with trade unions on employment and company issues | · Personal Identifiers (Employee ID number, name, PID number) · Behavioural and performance data (Misconduct reports, other behavioural or performance data, performance evaluation) |
To manage Export Control and Sanction lists | · Name · Gender · Birthdate · Nationality |
To manage the redeployment process for individuals due to medical, behaviour, lack of performance or organizational reasons | · Education & Skills · Personal Identifiers · Behavioural and performance data · Medical certificate · Professional experience · Professional organization · Union membership |
To manage individual rehabilitation issues | · Leaves, vacation, and working hours · Age · Professional organization · Allergies, Identified illness and psychological condition · Drug tests and Health tests · Medical certificates and Health reports · Ergonomic data · Rehabilitation data · Work accidents, injuries etc · Personal Identifiers · Body descriptive data · Behavioural and performance data · Professional experience · Union membership |
To manage legal matters | · Personal identifiers · Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organization · Behavioural and performance data · Biometric data · Body descriptive data · Legal data · Education and skills · Personnel category (blue or white collar worker) · Financial data · Health data · IT usage data · Leaves, vacations, and working hours. · Monitoring, Recordings, and Images · Position data · Professional Experience · Social and family data · Vehicle and Driver performance data · Web browsing data |
Staff and Salary Administration | |
To carry out salary reviews and salary revisions for employees | · Age and Gender · Professional organization · Employment data · Personal Identifiers · Behavioural and performance data · Professional experience · Financial data · Leaves, vacation, and working hours · Union membership |
To manage the core payroll process at Scania | · Leaves, vacation, and working hours · Financial data · Birthdate · Home Address · Professional organization · Employment data · Personal Identifiers · Union membership |
To manage payroll system support | · Leaves, vacation, and working hours · Financial data · Age and Birthdate · Home Address · Professional organization · Employment data · Personal Identifiers · Union membership |
To perform annual compensation reviews | · Age and Gender · Professional organization · Financial data · Employment data · Personal Identifiers · Behavioural and performance data · Professional experience · Union membership |
To provide and manage individual pensions and benefits | · Age, Birthdate and Gender · Financial data · Employment data · Personal Identifiers · Leaves, vacation, and working hours · Marriage certificate, birth certificate · Children name, gender, birthdate, ID number |
To provide and manage individual pensions and benefits for executives and expatriates | · Financial data · Civil status and Partners name · Personal Identifiers · Employment data · Gender and Nationality · Home Address · Professional organization · Health report · Professional experience |
To manage your reimbursement claims and subsidy disbursements, including verification, payment processing, and related tax reporting | · Financial data · Employment data · Personal Identifiers · Professional Organization · Position data · Vehicle identity number |
To provide and manage scholarships | · Employment data · Home Address · Professional organization · Behavioural and performance data · Professional experience |
To manage the Scania Resultatbonus | · Leaves, vacation, and working hours · Personal Identifiers · Home Address · Financial data |
To manage rewards to inventors | · Personal Identifiers · Quasi Personal Identifiers such as Birthdate, Home Address and Professional organization |
Work environment and Health | |
To conduct medical examinations of employees and related persons for expatriations missions
| · Allergies, Identified illness · Health incidents · Health reports and medical reports · Health tests · Prescriptions · Birthdate · Civil status, Partners name and Children names · Personal Identifiers |
To film and photograph for ergonomic risk assessments | · Ergonomic data · Photos and videos · Professional organization |
To conduct medical examinations of employees before short term business travel | · Allergies · Identified illness · Medical certificates · Prescriptions · Birthdate · Home Address · Professional organization · Personal Identifiers |
To report, manage and analyse work incidents | · Personal Identifiers · Work accidents, injuries etc · Photos · Position at workplace |
To assess employees’ ability to work and their health in order to take improving measures within the area of occupational health. | · Age, Birthdate and Gender · Home Address · Professional organization · Allergies · Drug tests · Ergonomic data · Health incidents and Work accidents, injuries etc · Medical certificates · Prescriptions · Psychological conditions and psychological counselling data · Rehabilitation data · Body description, Height, Weight and other body descriptive data · Civil status and partner’s name · Children names · Personal Identifiers · Photos · Leaves, vacation, and working hour |
To perform new employment health examinations to investigate if there are any medical obstacles to perform the position a candidate has applied to | · Personal Identifiers · Education & Skills · Age, Birthdate and Gender · Home Address · Drug tests and Health tests · Identified illness · Prescriptions · Height and Weight |
To perform random drug test of employees | · Birthdate · Professional organization · Drug tests · Personal Identifier |
To conduct on-site medical support and emergency care | · Personal Identifier · Age, Gender · Allergies · Health incidents and Work accidents, injuries etc · Identified illnesses · Prescriptions · Other health/medical data (Medical records retained for 15 years) |
Planning and follow-up | |
To build and maintain a competence inventory to support the strategic workforce planning within the Scania Group | · Education & Skills · Personal Identifiers · Behavioural and performance data · Professional experience · Professional organization · Resume |
To enable career planning and skills assessments to identify skills and competency gaps by comparing current and potential future roles | · Education & Skills · Employment data · Personal Identifiers · Behavioural and performance data · Professional experience · Professional organization |
To perform the Employee Satisfaction Barometer and other surveys | · Age, Birthdate and Gender · Professional organization · Personal Identifiers · Employment data · Educations and Skills · Professional experience |
To perform HR related statistics for follow-up and to form the basis for HR-related decisions | · Leaves, vacation, and working hours · Financial data · Employment data · Personal Identifiers · Age, Birthdate and Gender · Professional organization · Education & Skills · Health and Work accidents, injuries etc · Rehabilitation data · Professional experience · Behavioural and performance data · IT usage data · Civil status |
To perform analytics within the HR area to form the basis for HR-related decisions | · Leaves, vacation, and working hours · Age, Birthdate, Gender and Nationality · Home Address · Professional organization · Financial data · Education & Skills · IT usage data · Employment data · Personal Identifiers · Behavioural and performance data · Professional experience · Rehabilitation · Work accidents, injuries etc · Scania premises passage |
To identify and develop cross talent | · Personal Identifiers · Education & Skills · IT usage data · Behavioural and performance data |
To enable succession planning and management | · Age, Gender and Nationality · Professional organization · Employment data · Education & Skills · Personal Identifiers · Behavioural and performance data · Profession and Professional experience · Video and voice recordings |
To administer the Skill Program (including application, assessment, training, and promotion evaluation) to support your career growth and provide you with evaluation and development opportunities for transitioning to a white‑collar position. | · Personal Identifiers · Education & Skills · Employment data · Resume · Behavioural and performance data · Test results |
Learning and Development | |
To enable employees to share digital certificates | · Personal Identifiers · Education & Skill |
To conduct performance reviews of employees | · Personal Identifiers · Behavioural and performance data · Education & Skills · Leaves, vacation, and working hours · Professional experience · Employment data · Gender · Professional organization · IT usage data |
To enable employees to share learning activities and follow others on learning platforms | · Education & Skills · Personal Identifiers · Photos |
To manage and coordinate training activities | · Food preferences · Education & Skills · Clothing and Shoes size · Employment data · Personal Identifiers · Professional experience · Professional organization · Education & Skills · Health tests (members of internal fire prevention) |
To implement and evaluate training activities | · Web browsing data · Personal Identifiers · Monitoring, Recordings, and Images · IT usage data · Professional organization |
To create and follow-up on development plans for employees | · Education & Skills · Personal Identifiers · Behavioural and performance data · Employment data · Professional experience · Professional organization |
To train future leaders and enhance their network | · Food preferences · Birthdate and Nationality · Home Address · Professional organization · Clothing and Shoe size · Personal Identifiers · Employment data · Education & Skills · Behavioural and performance data · Photos · Professional experience |
Travel Management and Expatriation | |
To manage the expatriation process for employees as well as related persons | · Leaves, vacation, and working hours · Age, Birthdate, Gender and Nationality · Home Address · Financial data · Education & Skills · Emergency contacts · Civil status and partner’s name · Education & Skills · Medical certificates · Personal Identifiers · Professional experience · Citizenship · Family data |
To manage travel bills and the expense process | · Food preferences · Work accidents, injuries etc · Birthdate, Gender and Nationality · Home Address · Professional organization · Financial data · Personal Identifiers · Employment data · Position data |
To manage travel planning, before, during and after traveling | · Name · E-mail address · Phone number |
To conduct analyses on travel patterns | · Personal Identifiers · Professional organization |
Other processing | |
To manage compliance e.g., compliance helpdesk, compliance to Scania Group Policies | · Personal Identifiers · Professional organization · Profession · Video and voice recording · Login times |
To manage Data Processing Agreements and Storage | · Activity log, · Personal Identifiers · Position related data · Professional Experience · Professional Organization |
Data Protection Compliance | · Personal Identifiers · Professional organization |
To manage internal risk process | · Personal Identifiers · Professional organization · Profession |
To secure board management and document collaboration | · Personal Identifiers · Birthdate · IP Address |
To follow safety processes and routines in case of emergency | · Personal Identifiers · Employment data · Professional organization · Name and contact information of emergency contact · Citizenship · Nationality |
To protect our employees and our company assets | · Personal Identifiers · Employment data · Professional organization · Photos · IT usage data · Web browsing data · Scania premises passage control · Surveillance camera data (retained for 30 days) |
To manage threats against employees | · Personal identifiers · Quasi Personal Identifiers such as Birthdate, Gender, Home Address and Professional organization · Position data · Profession · Working shifts/hours · Body descriptive data · Social and Family data · Voice stream |
To transfer personal data externally in order to identify you as a Scania employee and to enable you to perform your work duties | · Personal Identifiers · Employment data · Professional organization · Photos, film and audio |
To analyse, improve and develop existing and new products and services | · Personal Identifiers · Employment data · Citizenship · Professional organization · IT usage data |
To provide you with requested information and relevant updates | · Personal Identifiers |
To comply with licences of open-source programs | · Contributors’ Personal Identifiers |
To perform auditing | · Personal Identifiers · Professional organization · Position data · Profession · Working shifts/hours · Education & Skills · Video and voice stream · Photos · Personnel category (blue/white collar) · Working hours related data · Performance evaluation |
Termination of employment | |
To support HR and managers with legal advice concerning termination of employments to ensure compliance with employment legislation in individual cases. | · Age · Professional organization · Financial data · Personal Identifiers · Union membership |
To offboard employees, ensuring a good exit and a structured knowledge transfer | · Personal Identifiers · Employment data · Professional organization |
To handle redundancy according to legal requirements and common processes | · Age and Birthdate · Professional organization · Education & Skills · Employment data · Personal Identifiers · Leaves, vacation, and working hours · Professional experience · Behavioural and performance data · Financial data · Union membership |
What personal data do we process from you as a business partner/ supplier?
If you work as a representative for a supplier that provides products and services to Scania we process limited amounts of your personal data, e.g. your contact information and identification. This is used to evaluate your offering, manage a contract and provide you with access to relevant IT-systems.
Why do we process your personal data? | What categories of personal data do we process? |
To evaluate a proposal from you or your employer, or to evaluate a new business partner, both including background checks |
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To perform contracts with you or your employer |
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To provide access to our IT- systems |
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Transfer of personal data externally in order to identify you as a Scania business partner/supplier |
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To communicate with yourself or your employer |
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To analyse, improve and develop existing and new products and services, as well as our organization |
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To comply with legal obligations and legitimate requests from law enforcement and other authorities |
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To provide you with requested information and relevant updates |
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To comply with licences of open-source programs |
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To perform due diligence |
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To protect our employees and our company assets |
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To manage and coordinate training activities |
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Auditing |
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To manage Internal Risk Process |
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Data Protection Compliance |
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To perform investigations of alleged misconduct. |
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To manage legal matters |
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What personal data does Scania process from you as a visitor?
When you visit our premises and our events we process personal data about you to be able to fulfil the purpose of your visit and make your visit successful and safe. This may include contact information and driving license number, as well as food preferences and co-traveller information. Some offline events are broadcast live via online platforms, transmitting real-time video and audio. Your likeness, image, and voice may be recorded and disseminated over the internet.
Why do we process your personal data? | What categories of personal data do we process? |
To fulfil the purpose of your visit at Scania.
| · Contact information (such as name, email, phone number, address) · Co-traveller information (such as name, email, phone number, address, age) · Organizational data (such as company name, country/region, company address, phone number and business organisation number) · Language · Food preferences · Travelling and lodging details · Driver license · Host details |
To market Scania's business, products and brand to the public | · Personal Identifiers · Professional organization · Photo and video |
To protect our visitors and our company assets | · Contact information (such as name, email, phone number, address) · Access logs from IT-systems and entry systems, · IT-logs from applications and network services, · Camera surveillance (retained for 30 days) · Security incident reports · Health data · Professional organization · Scania premises passage control |
To analyse, improve and develop existing and new products and services, as well as our organization | · Contact information (such as name, email, phone number, address) · Co-traveller information (such as name, email, phone number, address, age) · Organizational data (such as company name, country/region, company address, phone number and business organisation number) · Language · Travelling and lodging details · Driver license · Host details |
To comply with legal obligations and legitimate requests from law enforcement and other authorities | · Contact information (such as name, email, phone number, address) · Co-traveller information (such as name, email, phone number, address, age) · Organizational data (such as company name, country/region, company address, phone number and business organisation number) · Language · Travelling and lodging details · Driver license · Host details |
To provide you with requested information, services and updates, including webcasts, annual reports. | · Contact information (such as name, email, phone number, address) · Organizational data (such as company name, country/region, company address, phone number and business organisation number) · Language |
To protect our employees and our company assets | · Personal Identifiers · Professional organization · Surveillance camera data (retained for 30 days) such as Videos and Phots including Vehicle Identity number, · Scania premises passage control |
To manage legal matters | · Personal identifiers · Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organization etc · Behavioural and performance data · Biometric data · Body descriptive data · Legal data · Education and skills · Financial data · Health data · IT usage data · Leaves, vacation, and working hours. · Monitoring, Recordings, and Images · Position data · Professional Experience · Social and family data · Vehicle and Driver performance data · Web browsing data |
What personal data does Scania process from you as a website visitor?
When you visit our websites your web browser provides us with some information necessary in order for us to provide you access to our websites, and some that helps us understand how you are using our websites, for example if you are using a mobile device or a computer, which region in the world you are surfing from and which browser you are using. This data helps us tailor our website and enhance your browsing experience. We use a limited number of cookies to help us understand how you are using our websites, for more information about our use of cookies see our cookie policy.
Why do we process your personal data? | What categories of personal data do we process? |
When you visit our website, we may process your personal data through necessary cookies in order to ensure the proper core functionality and safety of our website. | · IP-address · Geo-location · Accept-language · User-agent · Allocated session ID |
When you visit our website, we may process your personal data through performance cookies in order to compile statistics regarding how our website is used, which in turn may be used to improve our website or parts thereof. Such data will when applicable only be processed in an aggregated and pseudonymised form. | · IP-address · Browser settings · Type of device used to access the site · Areas of interest · Interactive and behavioural data |
When you visit our website, we may process your personal data through functional cookies in order to provide enhanced functionality and personalization on our website and in turn an elevated user experience for you. | · IP-address · Geo-location · Browser type and version · Operating system · Date and time for you visit · URL of the referring site · Browsing country/region |
When you visit our website, we may process your personal data through targeting cookies in order for us to adapt and personalise our marketing towards you to better match your preferences.
We may also combine such personal data with data which we obtain from third parties, which is why this processing activity can be equated with profiling. | · IP-address · Geo-location · Browser type and version · Operating system · Date and time for you visit · URL of the referring site · Browsing country/region · Interactive and behavioural data |
When you visit our website, we may process your personal data through social media cookies to enable you to share our content with your friends and networks.
Social media cookies can also be used to track you across different sites, building up a profile of your interests. | · IP-address · Geo-location · Browser type and version · Operating system · Date and time for you visit · URL of the referring site · Browsing country/region · Areas of interest · Interactive and behavioural data |
What personal data does Scania process of you as a member of the public?
Scania is developing systems to assist drivers and also to have vehicles drive autonomously, without a driver. As part of the development work our vehicles are equipped with sensors like cameras, which might capture for example your image or license plate when passing nearby. The data collected by such sensors will not be used to track or identify you as an individual but only processed for the purposes specified below. This data can also be processed jointly with our sister brands in the TRATON group.
Why do we process your personal data? | What categories of personal data do we process? |
To alert the driver, avoid accidents and improve traffic safety. (to comply with legislation) | · Monitoring, recordings and images · Vehicle & driver performance / behavioural data · Position data |
To alert the driver, avoid accidents and improve traffic safety. (to improve safety) | · Monitoring, recordings and images · Vehicle & driver performance / behavioural data · Position data |
To develop and verify software for autonomous driving. | · Monitoring, recordings and images · Position data |
To protect our employees and our company assets | · Surveillance camera data (retained for 30 days) such as Videos and Phots including Vehicle Identity number, etc · Scania premises passage control |
To manage legal matters | · Personal identifiers · Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organization · Behavioural and performance data · Legal data · Education and skills · Financial data · Health data · IT usage data · Leaves, vacation, and working hours. · Monitoring, Recordings, and Images · Position data · Professional Experience · Social and family data · Vehicle and Driver performance data · Web browsing data |
To perform investigations of alleged misconduct. | · Personal identifiers · Quasi personal identifiers such as Birthdate, Home address, Professional organization · IT usage data · Position data · Profession · Social media account · Surveillance camera data |
What personal data does Scania process from you when using Scania’s IT systems?
Why do we process your personal data? | What categories of personal data do we process? |
To provide access to our IT- systems | · Personal Identifiers · Contact information · Professional organization |
To enhance our IT-systems
| · Personal Identifiers · Professional organization · IT usage data · Web browsing data |
To protect our employees and our company assets | · Personal Identifiers · Contact information · Professional organization · IT usage data · Web browsing data · Position data |
To provide IT support | · Personal Identifiers · Contact information · Professional organization · IT usage data · Web browsing data |