Data We Process

The personal data we collect depends on your relationship with Scania. In the sections below, you can access detailed information about the personal data we collect for different purposes.

What personal data does Scania process from you as a customer?

When you represent your company, we need to process your personal data for the purposes listed below.

If you are a sole trader all data that we process about your company becomes personal data.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To create a database of prospect customers, e.g. by using data from third parties	Organizational data (such as company name, country, company address and phone number) Contact information (such as name, email, phone number, address)	Legitimate interest
To provide a quotation	Organizational data (such as company name, country, company address and phone number) Contact information (such as name, email, phone number, address) If you are a sole trader we process financial data such as credit ratings Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Legitimate interest
To deliver upon a contract	Organizational data (such as company name, country, company address and phone number) Contact information (such as name, email, phone number, address) If you are a sole trader we also process financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Contractual obligation
To provide services and support, and to follow up on contractual obligations	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address and phone number) Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Contractual obligation
To inform you about updates, products and services that we believe may be of interest	Contact information (such as name, email, phone number, address) Contact preferences Profession Market Location Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Regulated by marketing laws per country
To follow up our performance and how satisfied you are with our products and services, including your participation in surveys	Contact information (such as name, email, phone number, address) Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location and operating hours Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage engine data and error codes IP address, operating system, device type, app name and version, browser name and version and your responses to survey questions	Legitimate interest
To make corrective actions	Contact information (such as name, email, phone number, address) Delivery address Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes System logs from our IT-systems	Legitimate interest or contractual obligation
To analyse, improve quality and develop products, services and our organization	Contact information (such as name, email, phone number, address) Scania assigned registration numbers Delivery address Purchases and transactions Financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes System logs from our IT-systems Responses to survey questions	Legitimate interest
To comply with legal obligations and legitimate requests from law enforcement and other authorities	Contact information (such as name, email, phone number, address) Delivery address Purchases and transactions Financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems	Legal obligation or legitimate interest
To provide you with requested information and relevant updates	Contact information (such as name, email, phone number, address) Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Geo-location Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage engine data and error codes System logs from our IT-systems	Legitimate interest/Regulated by marketing laws per country
To protect our employees and our company assets	Surveillance camera data such as Videos and Photos including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc Scania premises passage control Vehicle Identity Number	Legitimate interest
To perform due diligence	Name Email address (professional)	Legitimate interest
To perform investigations of alleged misconduct	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organization Behavioural and performance data Biometric data. Body descriptive data Legal data Education and skills Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance Web browsing data	Legitimate interest
To manage legal matters	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organization Behavioural and performance data Biometric data Body descriptive data Legal data Education and skills Personnel category (blue or white collar worker) Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance data Web browsing data	Legitimate interest

What personal data does Scania process from you as a driver/operator?

You drive a Scania vehicle or operate a machine with a Scania component

We collect various types of operational data from the vehicle, engine, trailer, superstructures and other products we sell, such as fuel consumption, driving patterns, geo position, error codes et cetera. Some of this becomes personal data as we may identify who is driving the vehicle or operating the machine.

We process this data in order to, e.g.

deliver the services requested by the customer – more information about data processing can be found in respective Service Descriptions
on request deliver in-vehicle entertainment services
conduct remote diagnostics as well as repair and maintenance planning
provide support
fulfil contractual obligations
research, analyse, improve quality and develop existing, and new products as well as services and our organisation
comply with legal obligations and legitimate requests from law enforcement and other authorities
inform you of relevant updates

The data we collect is either provided by your employer, collected from the vehicle, engine, trailer, superstructure or other products, or created in our IT-systems that you use.

YOU ENTER A DRIVER COMPETITION ORGANISED BY SCANIA

If you choose to enter a driver competition organised by Scania we need to collect some of your personal data - for example your name and contact information - in order to process your registration and your participation in the competition. This personal data is provided directly by you.

YOU HAVE AN EMERGENCY ON THE ROAD AND YOU CALL SCANIA ASSISTANCE

If you have an emergency on the road and you choose to contact us for emergency assistance we need to process your personal data in order to identify you, understand your emergency, provide assistance and contact you to continuously communicate information regarding your assistance case.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To fulfil our contractual obligations such as: deliver services requested by the customer / your employer on request deliver in-vehicle entertainment services conducting remote diagnostics as well as repair and maintenance planning provide support	Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes System logs from our IT-systems	Legitimate interest
To follow up contractual obligations of the customer	Contact information (such as name, email, phone number, address) Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes System logs from our IT-systems	Legitimate interest
To process your participation in our driving competitions	Contact information (such as name, email, phone number, address) Your age Your language preference The company name for your employer Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Consent
To provide emergency assistance on the road	Contact information (such as name, email, phone number, address) Organisational data (such as company name, country, company address and phone number) Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Registration number (licence plate) Description of the emergency incl. description of any physical injuries and need of medical assistance Geographic position Vehicle data for remote diagnostics Audio or video call records	Legitimate interest
To make corrective actions	Contact information (such as name, email, phone number, address) Delivery address and transactions Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems	Legitimate interest or contractual obligation
To analyse, improve and develop existing and new products and services	Contact information (such as name, email, phone number, address) Organisational data (such as company name, country, company address and phone number) Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes Emergency assistance cases Responses to survey questions Location System logs from our IT-systems	Legitimate interest
To comply with legal obligations and legitimate requests from law enforcement and other authorities.	Contact information (such as name, email, phone number, address) Delivery address Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes System logs from our IT-systems	Legal obligation or legitimate interest
To provide you with requested information and relevant updates.	Contact information (such as name, email, phone number, address) Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes Geo-location	Legitimate interest/Regulated by marketing laws per country
To follow up our performance and how satisfied you are with our products and services, including your participation in surveys	Contact information (such as name, email, phone number, address) Organisational data (such as company name, country, company address and phone number) Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes IP address, operating system, device type, app name and version, browser name and version and your responses to survey questions.	Legitimate interest
To provide a quotation to the customer / your employer	Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes.	Legitimate interest
To monitor the security of vehicles to be able to identify attacks and security breaches, and to be able to take action.	Vehicle identifiers and electronic control unit identifiers	Legal obligation (example: UNECE R.155)
To improve safety and comply with legislation regarding vehicle safety	Vehicle & driver performance /behavioural data Monitoring, recordings and images	Legal obligation (example: GSR 2, EU Regulation 2019/2144)
To protect our employees and our company assets	Surveillance camera data such as Videos and Phots including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc Scania premises passage control Vehicle Identity Number	Legitimate interest
To perform investigations of alleged misconduct	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation etc Behavioural and performance data Biometric data. Body descriptive data Legal data Education and skills Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance Web browsing data	Legitimate interest
To manage legal matters	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation Behavioural and performance data Biometric data Body descriptive data Legal data Education and skills Personnel category (blue or white collar worker) Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance data Web browsing data	Legitimate interest

What personal data does Scania process regarding you as a candidate and job applicant?

When you apply for a position at Scania we ask you to provide some personal data in order to process your application and, if employed, prepare your employment agreement.

Note: When “Personal Identifiers” is listed below, one or more data elements identifying a person is used. This includes personal identification number, name, digital signature or signature on paper, driver ID and driver card number, employee ID number and employee ID card, professional and private phone number, professional and private e-mail address and user ID.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground	Retention
Employer branding
To attract future competences and engage current employees, personal data is used to manage different actions, such as events, cases, competitions and visits	Web browsing data Education & Skills Personal Identifiers Professional experience Professional organisation	Consent	Two years from event and/or until consent has been withdrawn
For the Scania Student Intro Program to find future employees, spread a positive image of Scania as an attractive employer and to create ambassadors for the Scania Group	Bank number Clothing size Employment data Personal Identifiers Home Address Professional organisation Education & Skills Photo	Legitimate interest	Until end of program. After each program, personal data of students who will not be employed is cleansed, ensuring it is only kept for as long as necessary to fulfill its purpose
Recruiting
To manage the candidate database to match candidates with jobs within the Scania Group, including creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessment, interviews and offer	Education & Skills Personal Identifiers Employment data Ethnicity when and where mandatory according to law Age, Birthdate, Gender and Nationality Home Address Professional organisation Behavioural and performance data Criminal/legal data Financial data Health reports and Health tests Preferred country to work Professional experience Social medial account Photo	Legitimate interest	Maximum of 24 months from last edit of personal data, unless other period is specified in local law of recruiting Scania entity
To share data with supplier of security vetting	Personal Identifiers Result of background check	Legitimate interest	30 days
To perform tests on job candidates	Personal Identifiers Behavioural and performance data	Legitimate interest	Maximum 30 days after user account termination or 24 months after users last activity in the system
To use for future recruiting, to send information about Career Opportunities at Scania with the purpose to Attract Future competences	Personal identifiers Home Address Preferred country Employment data Professional experience Education & Skills Social medial account Photo	Consent	Maximum of 24 months from last editing personal information
To prepare and enter into employment contracts	Education & Skills Employment data Financial data Leaves, vacation and working hours Personal Identifiers Professional experience Professional Organisation Salutation, Birthdate, Gender and Nationality Home Address Emergency Contact	Legitimate interes	Maximum of 10 years counted from end of contract
To prepare onboarding for successful candidates	Financial data Salutation, Birthdate, Gender and Nationality Home Address Emergency Contact and Dependents Employment data Personal Identifiers Leaves, vacation, and working hours Photo IT usage data	Contractual obligation	Maximum 90 days after onboarding is completed
To prepare Scania summer internships	Clothes and shoes size Employment data Personal Identifiers Professional organisation Home Address Salary Photo	Legitimate interest	Until contract ends. E-mail address is retained until the participants finish their education
To use HR related statistics for follow up and as the basis for HR-related decisions	Education & Skills Personal Identifiers Employment data Rehabilitation data and Work Accidents, injuries etc Age, Birthdate and Gender Home Address Professional organisation Behavioural and performance data Financial data Scania premises passage Professional experience	Legitimate interest	As a rule, data is saved about 3 months after requested statistics have been produced
To protect our employees and our company assets	Surveillance camera data such as Videos and Photos including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc Scania premises passage control	Legitimate interest	30 days
To manage legal matters	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation Behavioural and performance data Biometric data Body descriptive data Legal data Education and skills Personnel category (blue or white collar worker) Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity, etc. Position data Professional Experience Social and family data Vehicle and Driver performance data Web browsing data	Legitimate interest	The personal data is saved as long as needed for fulfilling legal requirements or being able to pursue or defend Scania from legal claims
To maintain a record of closed recruitment processes to demonstrate compliance with non-discrimination regulations	Personal identifiers Home Address Preferred country Employment data Professional experience Education & Skills	Legitimate interest	Specified in local law of recruiting Scania entity
To protect our employees and our company assets	Surveillance camera data such as Videos and Photos including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc Scania premises passage control	Legitimate interest	30 days

What personal data does Scania process regarding you as an employee?

As an employer, Scania will process personal data of employees, consultants and former employees.

During your employment at Scania we process your personal data in order to:

administer your employment,
fulfil our legal obligations as an employer
fulfil our legitimate interest to e.g.:
o    steer, plan and evaluate the work
o    protect company employees and assets
o    contact and inform employees
o    being transparent to owners and the general public

After you have left the company, we process limited amounts of personal data required to fulfil our legal obligations, for example personal data showing your employment period.

Note: When “Personal Identifiers” is listed below, one or more data elements identifying a person is processed. This includes personal identification number, name, digital signature or signature on paper, driver ID and driver card number, employee ID number and employee ID card, professional and private phone number, professional and private e-mail address and user ID.

Special category personal data, defined in article 9.2 GDPR, which Scania process are:

Union membership: The data is only collected and processed when it is needed for fulfilling collective agreements and local legislation e.g., when negotiating individual cases.
Health: Only relevant data is collected and processed to fulfil Scania’s legal obligation in rehabilitation, to fulfil Scania’s policy on alcohol and drugs, on request from insurance companies and in order to carry out statutory health examinations.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground	Retention
Employer branding
To market Scania towards current employees, such as events, cases, competitions and visits, for attracting future competences and engage current employees	Web browsing data Education & Skills Personal Identifiers Professional experience Professional organisation	Legitimate interest	Maximum 2 years after event
To create a fictional profile to better understand and attract future competences	Age, Gender, Nationality Professional organisation Education & Skills Personal Identifiers Professional experience	Legitimate interest	Until end of interview period, maximum 3 months
Recruiting
To manage the candidate database to match candidates with jobs within the Scania Group, including creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessments, interviews and offer	Education & Skills Personal Identifiers Employment data Ethnicity only when and where mandatory according to law, when applying to positions outside EU Age, Birthdate, Gender and Nationality Home Address Professional organisation Behavioural and performance data Criminal/legal data Financial data Health reports and Health tests Preferred country to work Professional experience Social medial account Photo	Legitimate interest	In accordance with local laws and regulations of the recruiting Scania legal entity
To share data with supplier of background checks on job candidates	Personal Identifiers Result of background check	Legitimate interest	30 days
To perform test on job candidates	Personal Identifiers Behavioural and performance data	Legitimate interest
To use for future recruiting, to send information about career opportunities at Scania in the purpose to attract future competences	Personal identifiers Home Address Preferred country Employment data Professional experience Education & Skills Social medial account Photo	Consent	Maximum of 24 months from last editing personal information
To prepare and enter into employment contracts	Education & Skills Employment data Financial data Leaves, vacation and working hours Personal Identifiers Professional experience Professional Organisation Salutation, Birthdate, Gender and Nationality Home Address Emergency Contact	Contract	Maximum of 10 years from end of contract
To enable onboarding and cross-boarding	Financial data Salutation, Birthdate, Gender and Nationality Home Address Emergency Contact and Dependents Employment data Personal Identifiers Leaves, vacation, and working hours Photo IT usage data	Contractual obligation	Maximum 90 days after onboarding is completed
To enable sharing of experiences between Scania trainees through the TRATON Trainee Network	Employment data Personal Identifiers Professional organisation	Legitimate interest	Three years from ending trainee program
To maintain a record of closed recruitment processes to demonstrate compliance with non-discrimation regulations	Personal identifiers Home Address Preferred country Employment data Professional experience Education & Skills	Legitimate interest	Specified in local law of recruiting Scania entity
Managing employment
To provide global support to HR systems	Birthdate Home Address Professional organisation Education & Skills Employment data Personal Identifiers Leaves, vacation, and working hours Professional experience	Legitimate interest	Maximum 2 year after closed support case or 90 days after end of employment.
To enable the HR Service Centre to receive and answer questions from HR managers, managers, employees and external authorities related to employees	Birthdate Home Address Professional organisation Education & Skills Employment data Personal Identifiers Leaves, vacation, and working hours Professional experience	Legitimate interest	Maximum 2 years after closed support case or 30 days after end of employment
To register new employees and administratively manage changes throughout the employment	Leaves, vacation, and working hours Age, Birthdate, Gender Home Address Professional organisation Financial data Employment data Education & Skills Personal Identifiers Behavioural and performance data Health certificate Position data Emergency contact Photos Professional experience Leaves, vacation, and working hours	Contractual obligation	24 months after end of employment
To archive HR related documents	Birthdate Home Address Professional organisation Education & Skills Employment data Personal Identifiers Leaves, vacation, and working hours Professional experience	Legal obligation	Maximum of 10 years after employment
To handle and follow up company cars	Personal Identifiers Professional organisation	Legitimate interest	10 years from paid salary
To handle and follow up the use of electric bikes	Personal Identifiers Geo position of bike	Legitimate interest	Maximum of 10 days
To handle and following up on electronic driving record of company cars	Driving time Milage Vehicle identity numbers Geo position of company car	Legitimate interest	Maximum of 90 days
To managing bookings at Scania training facilities	Birthdate Personal Identifiers Photo	Contractual obligation
To book, manage and follow up on Scania personnel transportation	Personal Identifiers Pick up and leave spots	Legitimate interest	1 month and 1 week
To manage Scania accommodation	Financial data Personal Identifiers Home Address Behavioural and performance data	Contractual obligation	From the last day of contract, the personal data is saved for one year. Personal data regarding expatriates are saved for five years. In case the tenant has a rent debt to Scania the personal data is saved until the debt is resolved
To manage Scania mail parcels	Personal Identifiers	Legitimate interest	The data is deleted when employment ends.
To manage and reconcile Scania restaurant payments and invoicing	Personal Identifiers Professional organisation	Legitimate interest	The data is anonymised after 12 months of inactivity
To manage programs for top executives and other key positions	Leaves, vacation, and working hours Age, Birthdate, Gender and Nationality Home Address Professional organisation Financial data Personal Identifiers Education & Skills Civil status and partner's name Emergency contact and dependents Social medial account Employment data Behavioural and performance data Professional experience	Legitimate interest	Maximum of running 10 years for bonus reasons
To administrate the life cycle of employment to support employees and the managers	IT usage data Salutation, Age, Birthdate, Gender and Nationality Home Address Professional organisation Financial data Civil status and partner's name Emergency contact and dependents Employment data Personal Identifiers Leaves, vacation, and working hours Behavioural and performance data Professional experience	Legitimate interest	60 months after end of employment or according to local legal requirements
Fullfilling legal obligations
To manage lack of performance cases	IT usage data Leaves, vacation, and working hours Age, Birthdate Home Address Professional organisation Education & Skills Employment data Personal Identifiers Health reports and medical certificates Identified illness and psychological condition Behavioural and performance data Professional experience Financial data Other Special Category Data (Opinion, Ethnicity, etc)	Legal obligation	Until end of employment and during limitation period in local labour legislation
To manage individual issues of misconduct	IT usage data Leaves, vacation, and working hours Age Professional organisation Web browsing data Financial data Employment data Drug tests and Health reports Education & Skills Personal Identifiers Behavioural and performance data Scania premisses control Surveillance camera data Social medial account Professional experience Union membership	Legal obligation	Until end of employment and during limitation period in local labour legislation
To perform investigations of alleged lack of performance and misconduct.	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation etc Behavioural and performance data Biometric data Body descriptive data Legal data Education and skills Financial data Health data IT usage data Leaves, vacations, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance Web browsing data	Legitimate interest	Case files are saved between three and seven years depending on the severity of the violation. Case files that contain documents concerning legal proceedings will be deleted after eleven years after the end of the legal proceedings.
Whistleblowing	Personal Identifiers Employment data such as contract type and employee ID-number Professional organization	Legal obligation	Case files are saved between three and seven years depending on the severity of the violation. Case files that contain documents concerning legal proceedings will be deleted after eleven years after the end of the legal proceedings.
To negotiate with trade unions on employment and company issues	Personal Identifiers (Employee ID number, name, PID number) Behavioural and performance data (Misconduct reports, other behavioural or performance data, performance evaluation)	Legal obligation/Collective agreement	Data will be saved as long the issue in the matter is not solved. Negotiation protocol will be saved
To manage Export Control and Sanction lists	Name Gender Birthdate Nationality	Legitimate intere	5 years after performed screening
To manage the redeployment process for individuals due to medical, behaviour, lack of performance or organisational reasons	Education & Skills Personal Identifiers Behavioural and performance data Medical certificate Professional experience Professional organisation Union membership	Legal obligation	Until the process is closed and obligations due to legal and contractual obligations are fulfilled
To manage individual rehabilitation issues	Leaves, vacation, and working hours Age Professional organisation Allergies, Identified illness and psychological condition Drug tests and Health tests Medical certificates and Health reports Ergonomic data Rehabilitation data Work accidents, injuries etc Personal Identifiers Body descriptive data Behavioural and performance data Professional experience Union membership	Legal obligation	Two years after rehabilitation is closed
To manage legal matters	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation Behavioural and performance data Biometric data Body descriptive data Legal data Education and skills Personnel category (blue or white collar worker) Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance data Web browsing data	Legitimate interest	The personal data is saved as long as needed for fulfilling legal requirements or being able to pursue or defend Scania from legal claims
Staff and Salary Administration
To carry out salary reviews and salary revisions for employees	Age and Gender Professional organisation Employment data Personal Identifiers Behavioural and performance data Professional experience Financial data Leaves, vacation, and working hours Union membership	Legal obligation	10 years after paid salary
To manage the core payroll process at Scania	Leaves, vacation, and working hours Financial data Birthdate Home Address Professional organisation Employment data Personal Identifiers Union membership	Contract	10 years after paid salary
To manage payroll system support	Leaves, vacation, and working hours Financial data Age and Birthdate Home Address Professional organisation Employment data Personal Identifiers Union membership	Legitimate interest	10 years after paid salary
To perform annual compensation reviews	Age and Gender Professional organisation Financial data Employment data Personal Identifiers Behavioural and performance data Professional experience Union membership	Legitimate interest	10 years after salary increase
To provide and manage individual pensions and benefits	Age, Birthdate and Gender Financial data Employment data Personal Identifiers Leaves, vacation, and working hours	Legitimate interest	Maximum 24 months, except employment number and PID-number, which are saved during employment
To provide and manage individual pensions and benefits for executives and expatriates	Financial data Civil status and Partners name Personal Identifiers Employment data Gender and Nationality Home Address Professional organisation Health report Professional experience	Contractual obligation	Until employment ends and as long as the data subject's insurance/pension is paid, including payments to beneficiaries
To manage invoicing and reporting of pensions and benefits	Financial data Civil status Employment data Personal Identifiers	Legal obligation	10 years after the data subject has died. If there are beneficiaries, the data is saved 10 years after beneficiaries have died
To provide and manage scholarships	Employment data Home Address Professional organisation Behavioural and performance data Professional experience	Consent	Application is saved for two months. Decision on granted scholarship is saved for two years
To manage the Scania Resultatbonus	Leaves, vacation, and working hours Personal Identifiers Home Address Financial data	Legitimate interest	10 years from disbursement
To manage rewards to inventors	Personal Identifiers Quasi Personal Identifiers such as Birthdate, Home Address and Professional organisation	Contractual obligation	20 years (lifespan of patent)
Work environment and health
To conduct medical examinations of employees and related persons for expatriations missions	Allergies, Identified illness Health incidents Health reports and medical reports Health tests Prescriptions Birthdate Civil status, partner's name and children names Personal Identifiers	Contractual obligation	10 years from last entry in patient record
To film and photograph for ergonomic risk assessments	Ergonomic data Photos and videos Professional organisation	Legal obligation	Maximum 3 months when doing risk assessments. Films used in trainings are saved as long the training is used
To conduct medical examinations of employees before short term business travel	Allergies Identified illness Medical certificates Prescriptions Birthdate Home address Professional organisation Personal Identifiers	Legitimate interest	10 years from last entry in patient record
To report, manage and analyse work incidents	Personal Identifiers Work accidents, injuries etc Photos Position at workplace	Legal obligation	Retention time is set for personal data according to local work environment legislation
To assess employees’ ability to work and their health in order to take improving measures within the area of occupational health	Age, Birthdate and Gender Home Address Professional organisation Allergies Drug tests Ergonomic data Health incidents and Work accidents, injuries etc Medical certificates Prescriptions Psychological conditions and psychological counselling data Rehabilitation data Body description, Height Weight and other body descriptive data Civil status and partner's name Children names Personal Identifiers Photos Leaves, vacation, and working hour	Legitimate interest	10 years from last entry in patient record
To perform new employment health examinations to investigate if there are any medical obstacles to perform the position a candidate has applied to	Personal Identifiers Education & Skills Age, Birthdate and Gender Home Address Drug tests and Health tests Identified illness Prescriptions Height and Weight	Legitimate interest	Name, e-mail address, department and manager are saved for one year. Medical data is retained 10 years from last entry in patient record.
To perform random drug test of employees and offer employees with help to overcome addictions	Birthdate Professional organisation Drug tests Personal Identifier	Legitimate interest	Maximum 10 years after last entry in patient record in case of positive test. Maximum 6 months in case of negative test
Planning and follow-up
To build and maintain a competence inventory to support the strategic workforce planning within the Scania Group	Education & Skills ·Personal Identifiers Behavioural and performance data Professional experience Professional organisation	Legitimate interest	Maximum of 10 years or in accordance with local legislation
To enable career planning and skills assessments to identify skills and competency gaps by comparing current and potential future roles	Education & Skills Employment data Personal Identifiers Behavioural and performance data Professional experience Professional organisation	Legitimate interest	60 months after end of employment or according to local legal requirements
To perform the Employee Satisfaction Barometer and other surveys	Age, Birthdate and Gender Professional organisation Personal Identifiers Employment data Education and skills Professional experience	Legitimate interest	For Employee Satisfaction Barometer until the data is aggregated and anonymised, before reporting. For other surveys, until the surveys are updated and re-launched, maximum of 10 years
To perform HR related statistics for follow-up and to form the basis for HR-related decisions	Leaves, vacation, and working hours Financial data Employment data Personal Identifiers Age, Birthdate and Gender Professional organisation Education & Skills Health and Work accidents, injuries etc Rehabilitation data Professional experience Behavioural and performance data IT usage data Civil status	Legitimate interest	Whenever possible, personal data is aggregated and anonymised before reporting. Data exported from outside source system is retained for a maximum of 60 days after completed project.
To perform analytics within the HR area to form the basis for HR-related decisions	Leaves, vacation, and working hours Age, Birthdate, Gender and Nationality Home Address Professional organisation Financial data Education & Skills IT usage data Employment data Personal Identifiers Behavioural and performance data Professional experience Rehabilitation Work accidents, injuries etc Scania premises passage	Legitimate interest	As a rule, data is saved about 3 months after requested analytics have been produced.
To identify and develop cross talent	Personal Identifiers Education & Skills IT usage data Behavioural and performance data	Legitimate interest	Maximum of 2 years after end of process
To enable succession planning and management	Age, Gender and Nationality Professional organisation Employment data Education & Skills Personal Identifiers Behavioural and performance data Profession and Professional experience Video and voice recordings	Legitimate interest	Maximum of 60 months after end of employment or according to local legal requirements
Learning and development
To enable employees to share digital certificates	Personal Identifiers Education & Skill	Legitimate interest	As long as the employee uses the service
To conduct performance reviews of employees	Personal Identifiers Behavioural and performance data Education & Skills Leaves, vacation, and working hours Professional experience Employment data Gender Professional organisation IT usage data	Legitimate interest	2 years from review, unless end of employment comes first
To enable employees to share learning activities and follow others on learning platforms	Education & Skills Personal Identifiers Photos	Legitimate interest	Maximum of 10 years
To manage and coordinate training activities	Food preferences Education & Skills Clothing and Shoes size Employment data Personal Identifiers Professional experience Professional organisation Education & Skills Health tests (members of internal fire prevention)	Legitimate interest	Maximum of 10 years. For members of internal fire prevention personal data is saved until the person upholds the position
To implement and evaluate training activities	Web browsing data Personal Identifiers Monitoring, Recordings, and Images IT usage data Professional organisation	Legitimate interest	Maximum of 1 year
To create and follow-up on development plans for employees	Education & Skills Personal Identifiers Behavioural and performance data Employment data Professional experience Professional organisation	Legitimate interest	One year after end of employment
To train future leaders and enhance their network	Food preferences Birthdate and Nationality Home Address Professional organisation Clothing and Shoe size Personal Identifiers Employment data Education & Skills Behavioural and performance data Photos Professional experience	Legitimate interest	End of employment
Travel Management and Expatriation
To manage the expatriation process for employees as well as related persons	Leaves, vacation, and working hours Age, Birthdate, Gender and Nationality Home Address Financial data Education & Skills Emergency contacts Civil status and partner's name Education & Skills Medical certificates Personal Identifiers Professional experience Citizenship Family data	Contract	Maximum of 10 years
To manage travel bills and the expense process	Food preferences Work accidents, injuries etc Birthdate, Gender and Nationality Home Address Professional organisation Financial data Personal Identifiers Employment data Position data	Legitimate interest	7 years in total
To manage travel planning, before, during and after traveling	Name E-mail address Phone number	Legitimate interest	When the traveller has returned home, the personal data is saved as long as is needed for possible infection tracking
To conduct analyses on travel patterns	Personal Identifiers Professional organisation	Legitimate interest	Maximum of 5 years
Other processing
To manage compliance e.g., compliance helpdesk, compliance to Scania Group Policies	Personal Identifiers Professional organisation Profession Video and voice recording Login times	Legitimate interest	Until risk is mitigated or deficiency is resolved
To manage Data Processing Agreements and Storage	Activity log, Personal Identifiers Position related data Professional Experience Professional Organisation	Legitimate interest
Data Protection Compliance	Personal Identifiers Professional organisation	Legal obligation
To manage internal risk process	Personal Identifiers Professional organisation Profession	Legal obligation	Data is reviewed and purged once a year
To secure board management and document collaboration	Personal Identifiers Birthdate IP Address	Legitimate interest	The data will be deleted when they leave the board
To follow safety processes and routines in case of emergency	Personal Identifiers Employment data Professional organisation Name and contact information of emergency contact Citizenship Nationality	Legitimate interest or Protection of your vital interest	According to local work safety regulations
To protect our employees and our company assets	Personal Identifiers Employment data Professional organisation Photos IT usage data Web browsing data Scania premises passage control Surveillance camera data such as Videos and Photos including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etcBirthdate Professional organization	Legitimate interest	For passage control one year and for Camera surveillance 30 days
To manage threats against employees	Personal identifiers Quasi Personal Identifiers such as Birthdate, Gender, Home Address and Professional organisation Position data Profession Working shifts/hours Body descriptive data Social and Family data Voice stream	Consent	Maximum 5 years from collection
To transfer personal data externally in order to identify you as a Scania employee and to enable you to perform your work duties	Personal Identifiers Employment data Professional organisation Photos, film and audio	Legitimate interest
To analyse, improve and develop existing and new products and services	Personal Identifiers Employment data Citizenship Professional organisation IT usage data	Legitimate interest
To manage patent documents	Personal Identifiers Birthdate	Consent
To provide you with requested information and relevant updates	Personal Identifiers	Legitimate interest
To comply with licences of open-source programs	Contributors’ Personal Identifiers	Contractual obligation
To perform auditing	Personal Identifiers Professional organisation Position data Profession Working shifts/hours Education & Skills Video and voice stream Photos Personnel category (blue/white collar) Working hours related data Performance evaluation	Legitimate interest	10 years
To be able to answer questions from authorities or other institutions such as the Swedish Social Insurance Agency, the Enforcement Authority, banks, AFA, Police, estates, etc.	Leaves, vacation, and working hours Financial data Employment data Personal Identifiers Position data Professional experience Professional organisation	Legitimate interest	Until the question is answered
Termination of employment
To support HR and managers with legal advice concerning termination of employments to ensure compliance with employment legislation in individual cases	Age Professional organisation Financial data Personal Identifiers Union membership	Legal obligation	2 years
To offboard employees ensuring a good exit and a structured knowledge transfer	Personal Identifiers Employment data Professional organisation	Legitimate interest	Data on offboarding is retained until offboarding tasks are completed and the employment has ended.
To handle redundancy according to legal requirements and common processes	Age and Birthdate Professional organisation Education & Skills Employment data Personal Identifiers Leaves, vacation, and working hours Professional experience Behavioural and performance data Financial data Union membership	Legal obligation	Maximum 2 years from end of employment. Data on employment time is retained until reached retirement age.

What personal data does Scania process from you as a business partner/supplier?

If you work as a representative for a supplier that provides products and services to Scania we process limited amounts of your personal data, e.g. your contact information and identification. This is used to evaluate your offering, manage a contract and provide you with access to relevant IT-systems.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To evaluate a proposal from you or your employer, or to evaluate a new business partner, both including background checks	Contact information (such as name, email, phone number, address) Organisational data (such as company name, country, company address and phone number) If you are a sole trader we also process financial data such as credit ratings and prices Background information (such as personal or professional conditions and characteristics, financial data, connections to government officials and - if legally permitted – possible criminal offences	Legitimate interest
To perform contracts with you or your employer	Contact information (such as name, email, phone number, address) Organisational data (such as company name, country, company address and phone number, business organisation number) If you are a sole trader we also process financial data such as credit ratings, bank accounts and payments	Contractual obligation or legitimate interest
To provide access to our IT-systems	Contact information (such as name, email, phone number, address) User-id Language settings in systems Logs of your usage of our systems	Legitimate interest
Transfer of personal data externally in order to identify you as a Scania business partner/supplier	Contact information (such as name, email, phone number, address) Employment data (such as employment number, User-ID, Photos)	Legitimate interest
To communicate with yourself or your employer	Contact information (such as name, email, phone number, address) Organisational data (such as company name, country, company address, phone number and business organisation number)	Legitimate interest
To analyse, improve and develop existing and new products and services, as well as our organisation	Contact information (such as name, email, phone number, address) Organisational data, (such as company name, country, company address, phone number and business organisation number) If you are a sole trader, we also process financial data such as credit ratings, bank accounts and payments Logs of your usage of our systems	Legitimate interest
To comply with legal obligations and legitimate requests from law enforcement and other authorities	Contact information (such as name, email, phone number, address) Organisational data (such as company name, country, company address, phone number and business organisation number) Financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices Citizenship Date of birth License registration Access logs from IT-systems and entry systems, IT-logs from applications and network services	Legal obligations or legitimate interest
To provide you with requested information and relevant updates	Contact information (such as name, email, phone number, address)	Legitimate interest/Regulated by marketing laws per country
To comply with licences of open-source programs	Contributors’ contact information (such as name, email, phone number, address)	Contractual obligation
To perform due diligence	Personal Identifiers Nationality Professional organization Profession Legal data	Legitimate interest
To protect our employees and our company assets	Surveillance camera data such as Videos and Photos including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc Scania premises passage control	Legitimate interest
To manage and coordinate training activities	Education and Skills Personal identifiers Health tests Professional organisation	Legitimate interest
Auditing	Personal Identifiers Professional organisation Position data Profession Working shifts/hours Education & Skills Video and voice stream	Legitimate interest
To manage Internal Risk Process	Personal Identifiers Professional organisation Profession	Legal obligation
Data Protection Compliance	Personal Identifiers Professional organisation	Legal obligation
To perform investigations of alleged misconduct	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation etc Behavioural and performance data Biometric data. Body descriptive data Legal data Education and skills Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance Web browsing data	Legitimate interest
To manage legal matters	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation etc Behavioural and performance data Biometric data Body descriptive data Legal data Education and skills Personnel category (blue or white collar worker) Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance data Web browsing data	Legitimate interest

What personal data does Scania process from you as a visitor?

When you visit our premises and our events, we process personal data about you to be able to fulfil the purpose of your visit and make your visit successful and safe. This may include contact information and driving license number, as well as food preferences and co-traveller information.

Why do we process your personal data and for how long?	What categories of personal data do we process?	Legal ground
To fulfil the purpose of your visit at Scania	Contact information (such as name, email, phone number, address) Co-traveller information (such as name, email, phone number, address, age) Organisational data (such as company name, country, company address, phone number and business organisation number) Language Food preferences Travelling and lodging details Driver license Host details	Legitimate interest
To protect our visitors and our company assets	Contact information (such as name, email, phone number, address) Access logs from IT-systems and entry systems, IT-logs from applications and network services, Surveillance camera data such as Videos and Photos including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc Security incident reports Health data Birthdate Professional organization Scania premises passage control	Legitimate interest
To analyse, improve and develop existing and new products and services, as well as our organisation	Contact information (such as name, email, phone number, address) Co-traveller information (such as name, email, phone number, address, age) Organisational data (such as company name, country, company address, phone number and business organisation number) Language Travelling and lodging details Driver license Host details	Legitimate interest
To comply with legal obligations and legitimate requests from law enforcement and other authorities	Contact information (such as name, email, phone number, address) Co-traveller information (such as name, email, phone number, address, age) Organisational data (such as company name, country, company address, phone number and business organisation number) Language Travelling and lodging details Driver license Host details	Legal obligation or legitimate interest
To provide you with requested information, services and updates, including webcasts, annual reports	Contact information (such as name, email, phone number, address) Organisational data (such as company name, country, company address, phone number and business organisation number) Language	Legitimate interest/Regulated by marketing laws per country
To protect our employees and our company assets	Personal Identifiers Birthdate Professional organisation Surveillance camera data such as Videos and Phots including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc Scania premises passage control	Legitimate interest
To manage legal matters	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation etc Behavioural and performance data Biometric data Body descriptive data Legal data Education and skills Personnel category (blue or white collar worker) Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance data Web browsing data	Legitimate interest
To perform investigations of alleged misconduct.	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organization Behavioural and performance data Biometric data. Body descriptive data Legal data Education and skills Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance Web browsing data	Legitimate interest

What personal data does Scania process from you as a website visitor?

When you visit our websites your web browser provides us with some information necessary in order for us to provide you access to our websites, and some that helps us understand how you are using our websites, for example if you are using a mobile device or a computer, which region in the world you are surfing from and which browser you are using. This data helps us tailor our website and enhance your browsing experience. We use a limited number of cookies to help us understand how you are using our websites, for more information about our use of cookies see our cookie policy.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
When you visit our website, we may process your personal data through necessary cookies in order to ensure the proper core functionality and safety of our website.	IP-address Geo-location Accept-language User-agent Allocated session ID	Legitimate interest
When you visit our website, we may process your personal data through performance cookies in order to compile statistics regarding how our website is used, which in turn may be used to improve our website or parts thereof. Such data will when applicable only be processed in an aggregated and pseudonymised form.	IP-address Browser settings Type of device used to access the site Areas of interest Interactive and behavioural data	Legitimate interest
When you visit our website, we may process your personal data through functional cookies in order to provide enhanced functionality and personalisation on our website and in turn an elevated user experience for you.	IP-address Geo-location Browser type and version Operating system Date and time for you visit URL of the referring site Browsing country	Legitimate interest
When you visit our website, we may process your personal data through targeting cookies in order for us to adapt and personalise our marketing towards you to better match your preferences. We may also combine such personal data with data which we obtain from third parties, which is why this processing activity can be equated with profiling.	IP-address Geo-location Browser type and version Operating system Date and time for you visit URL of the referring site Browsing country Interactive and behavioural data	Consent
When you visit our website, we may process your personal data through social media cookies to enable you to share our content with your friends and networks. Social media cookies can also be used to track you across different sites, building up a profile of your interests.	IP-address Geo-location Browser type and version Operating system Date and time for you visit URL of the referring site Browsing country Areas of interest Interactive and behavioural data	Consent

What personal data does Scania process of you as a member of the public?

Scania is developing systems to assist drivers and also to have vehicles drive autonomously, without a driver. As part of the development work our vehicles are equipped with sensors like cameras, which might capture for example your image or license plate when passing nearby. The data collected by such sensors will not be used to track or identify you as an individual but only processed for the purposes specified below. This data can also be processed jointly with our sister brands in the TRATON group.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To alert the driver, avoid accidents and improve traffic safety (to comply with legislation)	Monitoring, recordings and images Vehicle & driver performance / behavioural data Position data	Legal obligation (Example: GSR 2, EU Regulation 2019/2144)
To alert the driver, avoid accidents and improve traffic safety (to improve safety)	Monitoring, recordings and images Vehicle & driver performance / behavioural data Position data	Legitimate interest
To develop and verify software for autonomous driving	Monitoring, recordings and images Position data	Legitimate interest
To protect our employees and our company assets	Surveillance camera data such as Videos and Phots including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc Scania premises passage control	Legitimate interest
To manage legal matters	Personal identifiers Quasi personal identifiers such as Birthdate, Gender, Home address, Nationality, Professional organisation Behavioural and performance data Biometric data Body descriptive data Legal data Education and skills Personnel category (blue or white collar worker) Financial data Health data IT usage data Leaves, vacation, and working hours. Monitoring, Recordings, and Images Special category data such as opinion, ethnicity etc. Position data Professional Experience Social and family data Vehicle and Driver performance data Web browsing data	Legitimate interest
To perform investigations of alleged misconduct.	Personal identifiers Quasi personal identifiers such as Birthdate, Home address, Professional organization IT usage data Position data Profession Social media account Surveillance camera data	Legitimate interest

What personal data does Scania process from you when using Scania’s IT systems?

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To provide access to our IT- systems	Personal Identifiers Contact information Professional organisation	Legitimate interest
To enhance our IT-systems	Personal Identifiers Professional organisation IT usage data Web browsing data	Legitimate interest
To protect our employees and our company assets	Personal Identifiers Contact information Professional organisation IT usage data Web browsing data Surveillance camera data such as Videos and Photos including Vehicle Identity number, Gender, Body description, Ethnicity, Facial recognition, etc	Legitimate interest
To provide IT support	Personal Identifiers Contact information Professional organisation IT usage data Web browsing data	Legitimate interest

Data We Process

What personal data does Scania process from you as a customer?

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

What categories of personal data do we process?