Invoicing & Warranty administrator

Location: TruckEast Witham, 5 Moss Road, Witham CM8 3UQ


Salary Details: Competitive salary, plus excellent benefits


Job Type: Monday - Friday 08:00 - 17:30 and alternate Saturdays 08:00 - 12:00. 44.5 hours per week, Full-time, Permanent


Reporting to: Branch Manager


The Invoicing and Warranty Administrator’s role within the business at TruckEast is to keep a constant flow of all administrative duties across the depot and maintain a high standard of invoicing to our customers. 

essential duties and job responsibilities


  • Day to day invoicing for Branch, to include Warranty, Retail, Contract work and any other types of Invoicing using customer portals.
  • Along with your colleagues, ensuring month-end Work in Progress levels are within agreed targets.
  • Assisting with the daily running and administration of the Branch
  • Time loading and workshop wages.
  • Occasional service reception cover
  • MOT Bookings
  • Sublet Order No’s
  • General duties relevant to the smooth and efficient operation of the department as determined by your manager
  • Filing of paperwork as required
  • Admin support with R2C
  • Ensure a steady and realistic flow of available work through the workshop
  • Always perform a high standard of invoicing
  • Any other duties relevant to the smooth and efficient operation of the department as determined by your manager


  • Minimum of GCSE level (or equivalent) qualification in Mathematics and English
  • Administrative experience
  • Knowledge of Kerridge / Keyloop dealer management system an advantage.
  • Current driving license
  • Ability to work within a team
  • Excellent written and oral communication skills
  • High level of computer literacy
  • Good understanding of the business environment and customer interface
  • Ability to work within guidelines and to deadlines
  • Excellent customer service skills
  • Detail orientated
  • Excellent organisation and analytical skills
  • Possess excellent accuracy and numeracy skills

employee benefits

  • Bonus Scheme
  • Optional private health insurance
  • Refer a friend scheme - upto £2,000 per successful referral
  • Life assurance scheme
  • Enhanced employer pension contributions
  • Training and development opportunities
  • 30 days holiday per year including Bank holidays, increasing with length of service
  • Long service awards and recognition
  • 24/7 mental health and wellbeing support
  • All required PPE equipment provided