Data we process

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

To fulfil our contractual obligations such as:

• deliver services requested by the customer / your employer
• on request deliver in-vehicle entertainment services
• conducting remote diagnostics as well as repair and maintenance planning
• provide support

• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems

Legitimate interest

To follow up contractual obligations of the customer

• Contact information (such as name, email, phone number, address)
• Contact preferences
• Purchases and transactions
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems

Legitimate interest

To process your participation in our driving competitions

• Contact information (such as name, email, phone number, address)
• Your age
• Your language preference
• The company name for your employer
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes

Consent

To provide emergency assistance on the road

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address and phone number)
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Registration number (licence plate)
• Description of the emergency incl. description of any physical injuries and need of medical assistance
• Geographic position
• Vehicle data for remote diagnostics
• Audio or video call records

Legitimate interest

To make corrective actions

• Contact information (such as name, email, phone number, address)
• Delivery address and transactions
• Purchases and transactions
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems

Legitimate interest or contractual obligation

To analyse, improve and develop existing and new products and services

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address and phone number)
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes
• Emergency assistance cases
• Responses to survey questions 
• Location
• System logs from our IT-systems

Legitimate interest

To comply with legal obligations and legitimate requests from law enforcement and other authorities.

• Contact information (such as name, email, phone number, address)
• Delivery address
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems

Legal obligation or legitimate interest 

To provide you with requested information and relevant updates.   

• Contact information (such as name, email, phone number, address
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes 
• Geo-location

Legitimate interest/Regulated by marketing laws per country

To follow up our performance and how satisfied you are with our products and services, including your participation in surveys

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address and phone number)
• Contact preferences
• Purchases and transactions
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes IP address, operating system, device type, app name and version, browser name and version and your responses to survey questions. 

Legitimate interest

To provide a quotation to the customer / your employer

• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage.

Legitimate interest

To monitor the security of vehicles to be able to identify attacks and security breaches, and to be able to take action.

• Vehicle identifiers and electronic control unit identifiers 

Legal obligation

(example: UNECE R.155) 

To improve safety and comply with legislation regarding vehicle safety

• Vehicle & driver performance /behavioural data
• Monitoring, recordings and images

Legal obligation

(example: GSR 2, EU Regulation 2019/2144)

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

Retention

Employer branding

To attract future competences and engage current employees, personal data is used to manage different actions, such as events, cases, competitions and visits

• Web browsing data
• Education & Skills
• Personal Identifiers
• Professional experience
• Professional organization
  

Consent

Maximum 2 years after event

For the Scania Student Intro Program to find future employees, spread a positive image of Scania as an attractive employer and to create ambassadors for the Scania Group

• Bank number
• Clothing size
• Employment data
• Personal Identifiers
• Home Address
• Professional organization
• Education & Skills
• Photo

Legitimate interest

Recruiting

To manage the candidate database to match candidates with jobs within the Scania Group, including creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessment, interviews and offer

• Education & Skills
• Personal Identifiers
• Employment data
• Ethnicity when and where mandatory according to law
• Age, Birthdate, Gender and Nationality
  
• Home Address
• Professional organization
• Behavioural and performance data
• Criminal/legal data
• Financial data
• Health reports and Health tests
• Preferred country to work
• Professional experience
• Social medial account
• Photo
  

Legitimate interest

In accordance with local laws and regulations of the recruiting Scania legal entity

To perform background checks on job candidates

• Behavioural and performance data
• Leaves, vacation and working hours
• Personal Identifiers
• Professional experience
  

Consent

14 days

To perform tests on job candidates

• Personal Identifiers
• Behavioural and performance data
  

Consent

Maximum 30 days after user account termination or 24 months after users last activity in the system

To use for future recruiting

• Personal identifiers
• Home Address
• Preferred country
• Employment data
• Professional experience
• Education & Skills
• Social medial account
• Photo

Consent

Maximum of 24 months from last editing personal information

To prepare and enter into employment contracts

• Education & Skills
• Employment data
• Financial data
• Leaves, vacation and working hours
• Personal Identifiers
• Professional experience
• Professional Organization
• Salutation, Birthdate, Gender and Nationality
• Home Address
• Emergency Contact

Consent

Maximum of 10 years

To prepare onboarding for successful candidates

• Financial data
• Salutation, Birthdate, Gender and Nationality
• Home Address
• Emergency Contact and Dependents
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours
• Photo
• IT usage data

Contractual obligation

Maximum 90 days after onboarding is completed

To prepare Scania summer internships

• Clothes and shoes size
• Employment data
• Personal Identifiers
• Professional organization
• Home Address
• Salary
• Photo

Legitimate interest

Until contract ends.

E-mail address is retained until the participants finish their education.

To use HR related statistics for follow up and as the basis for HR-related decisions

• Education & Skills
• Personal Identifiers
• Employment data
• Rehabilitation data and Work Accidents, injuries etc
• Age, Birthdate and Gender
• Home Address
• Professional organization
• Behavioural and performance data
• Financial data
• Scania premises passage
• Professional experience

Legitimate interest

As a rule, data is saved about 3 months after requested statistics have been produced.

Why do we process your personal data and for how long?

What cat­e­gories of personal data do we process?

Legal ground

Employer branding (e.g., contacting people with skills and competences attractive to Scania by sending information about events and career opportunities, organisinge competitions and internship programs and creating profiles of target groups)

All personal data is saved to end of event. Personal data needed for contact for further invitations or surveys will be saved for a maximum of 4 years. 

• Contact information (such as name, e-mail address, phone number)
• Prior relation to Scania (such as summer job, internship, previous employments)
• Educational data (such as education, name of school/university)
• Employment data for internship (such as start/end date, shoe and clothing size, contract type, blue/white collar, salary, employment number, department, manager)
• Allergies
• Survey data (such as educational degree, job position, age, gender, interests, name, e-mail address) 

Consent or

legitimate interest/Regulated by marketing laws per country

Recruiting

Recruiting personal data is saved for as long as needed to fulfil national labour law. Personal data needed for creation of employment contract is saved until end of employment. 

• Contact information (such as name, e-mail address, phone number, home address)
• Educational data (such as education, name of school or university, grades)
• Competences, experiences and skills (such as profession and professional history, references and recommendations, performance test)
• Background check (the data is collected about the final candidate for a specific position)

Legitimate interest or

consent or

legal obligations

Staff and salary administration

Personal data is saved for as long needed to fulfil national legislation. 

• Contact information (such as name, email, phone number, address) 
• Employment data (such as employment number, User-ID, Photos)
• Financial information (such as salary, taxes, expenses, time reports etc)
• Leaves and working hours (such as vacation, overtime, shift hours, sick leave, offer of advance holiday, holiday rights)

Contractual obligation or legal obligation

Travel management

Personal data is saved until the expense has been reimbursed and for as long needed to fulfil national legislation. 

• Contact information (such as name, e-mail address, phone number)
• Employment data (such as employment number)
• Personal identification number
• Organisation information (such as department, cost centre etc)
• Personal Identification number
• Language
• Nationality
• Allergies
• Travel information (such as start and destination)

Fulfil legal obligations (e.g., reporting to authorities; whistleblowing) to comply with collective agreement (e.g., pay agreed insurance and pensions) and to answer requests from institutions such as banks and insurance companies.

Personal data is saved for as long as needed to fulfil national legislation.

• Contact information (such as name, email, phone number, address) 
• Employment data (such as start and end date, company)
• Citizenship
• Date of birth 
• License registration
• Financial information (such as salary, taxes, expenses, time reports, bank account number etc)
• Working hours and leaves
• Union membership (to fulfil the collective agreement, the data is collected as needed)
• Access logs from IT-systems and entry systems,
• IT-logs from applications and network services,
• Camera surveillance and images
• Position of the person, signature

Legal obligation or legitimate interest 

Work environment (e.g., conducting statutory medical examinations, documenting incidents and occurrences, documenting work environment) and rehabilitation

Personal data is saved for as long as needed to fulfil national legislation.

• Contact and employment data (such as name, contact information, employment number)
• Organisational data (such as department, name and contact information of manager)
• Health data (such as data on exposure to dangerous substances, health status and prognosis for health status)
• Incidents and occurrence data (such as where, when, description and consequence of occurrence,
• Rehabilitation data (such as measures for return to work and performance evaluations)

Planning and following up, (e.g., Workforce planning, Competence inventory, Succession planning, consultant follow-up) and creating statistics and analyses to improve and develop the organisation, processes and IT-systems

Personal data is saved until end of employment and for additional maximum of 10 years. Personal data needed to be saved due to national legislation is saved for as long as needed due to the legislation. 

• Contact information (such as name, email, phone number)
• Employment data (such as employment number, employment period, start and end date)
• Organizational information (place of work, cost centre, direct manager etc)
• Performance evaluations
• Educational and competence information (such as educations, trainings, professional experiences, skillsets)
• Performance and behaviour data
• Leaves and working hours (such as vacation, parental leave, shifts, overtime)
• Personal data in systems to be updated, improved or exchanged

Legitimate interest or legal obligation

Learning and development (e.g., Competence development, P&D, Cross Talent, Education and Trainings)

Personal data on education and trainings are saved until end of employment. Personal data on performance and development is saved for a maximum of 3 years. 

• Employment data (such as employment number, history at Scania)
• Contact information (such as name, e-mail address, phone number)
• Educational and competence information (such as educations, trainings, skill sets)
• Professional experiences
• Performance data
• Development plans

Legitimate interest or

legal obligation

Expatriation

Personal data is saved until 10 years after end of assignment.

• Contact information (such as name, e-mail address, phone number, address)
• Citizenship
• Date of birth
• Employment data (such as start and end dates of position)
• Organizational information (such as home and host organisation, name of manger, cost centre)
• Financial information (such as salary, taxes, expenses, time reports, bank account number etc)
• Competences and professional experiences
• Family data (such as family members and their citizenship, data of birth)

To provide access to our IT-systems and to update, improve and/or exchange our systems

• Contact information (such as name, email address, phone number, address) 
• Employment data (such as employment number, User-ID)
• User preference settings in systems
• Logs of your usage of our systems

Legitimate interest

Safety in case of emergency

Personal data is saved until end of employment.

• Contact information (such as name, email address, phone number, address) 
• Employment data (such as employment number)
• Organizational data (such as name of manager, department, place of work)
• Name and contact information of emergency contact
• Citizenship
• Date of birth 

Legitimate interest or protection of your vital interest

To protect our employees and our company assets

Personal data is saved for a maximum of 2 years. Personal data from surveillance cameras is saved for a maximum of 30 days. 

• Contact information (such as name, email, phone number, address)
• Employment data (such as employment number, User-ID, Photos)
• Access logs from IT-systems and entry systems, 
• IT-logs from applications and network services, 
• Camera surveillance
• Security incident reports
• Misconduct incident reports

Legitimate interest

Transfer of personal data externally in order to identify you as a Scania employee and to enable you to perform your work duties

Personal data is saved until end of employment.

• Contact information (such as name, email address, phone number, address)
• Employment data (such as employment number, User-ID)
• License registration
• Personal data on contracts
• Images and film

Legitimate interest

To analyse, improve and develop existing and new products and services

• Contact information (such as name, email address, phone number, address)
• Employment data (such as employment number, User-ID)
• Citizenship
• Date of birth
• License registration
• Organizational information (place of work, cost centre, direct manager etc)
• Access logs from IT-systems and entry systems,
• IT-logs from applications and network services

Legitimate interest

To provide you with requested information and relevant updates.   

• Contact information (such as name, email address, phone number, address)

Legitimate interest

To comply with licences of open-source programs

• Contributors’ contact information (such as name, email, phone number, address) 

Contractual obligation

Termination of employment

Personal data is saved until end of employment and as long as needed to fulfil national labour law. 

• Employment time
• Age
• Competence
• Note of employment termination
• Basis for termination (such as misconduct reports, rehabilitation data, performance evaluations, labour law measures, action plans, competence and skills)
• Relocation offer
• Agreement on termination
• Work grade

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

To evaluate a proposal from you or your employer, or to evaluate a new business partner, both including background checks

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address and phone number)
• If you are a sole trader we also process financial data such as credit ratings and prices
• Background information (such as personal or professional conditions and characteristics, financial data, connections to government officials and - if legally permitted – possible criminal offences

Legitimate interest

To perform contracts with you or your employer

• Contact information (such as name, email, phone number, address) 
• Organizational data (such as company name, country, company address and phone number, business organisation number)
• If you are a sole trader we also process financial data such as credit ratings, bank accounts and payments

Contractual obligation or legitimate interest

To provide access to our IT-systems

• Contact information (such as name, email, phone number, address) 
• User-id
• Language settings in systems
• Logs of your usage of our systems

Legitimate interest

Transfer of personal data externally in order to identify you as a Scania business partner/supplier

• Contact information (such as name, email, phone number, address)
• Employment data (such as employment number, User-ID, Photos)

Legitimate interest

To communicate with yourself or your employer

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address, phone number and business organisation number)

Legitimate interest

To analyse, improve and develop existing and new products and services, as well as our organization

• Contact information (such as name, email, phone number, address)
• Organizational data,  (such as company name, country, company address, phone number and business organisation number)
• If you are a sole trader, we also process financial data such as credit ratings, bank accounts and payments
• Logs of your usage of our systems

Legitimate interest

To comply with legal obligations and legitimate requests from law enforcement and other authorities

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices
• Citizenship
• Date of birth
• License registration
• Access logs from IT-systems and entry systems,
• IT-logs from applications and network services
• Position of the person, signature

Legal obligations or legitimate interest

To provide you with requested information and relevant updates

• Contact information (such as name, email, phone number, address)

Legitimate interest/Regulated by marketing laws per country

To comply with licences of open-source programs 

• Contributors’ contact information (such as name, email, phone number, address)

Contractual obligation

Why do we process your personal data and for how long?

What cat­e­gories of personal data do we process?

Legal ground

To fulfil the purpose of your visit at Scania

• Contact information (such as name, email, phone number, address)
• Co-traveller information (such as name, email, phone number, address, age)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Language
• Food preferences
• Travelling and lodging details
• Driver license
• Host details

Legitimate interest

To protect our visitors and our company assets

• Contact information (such as name, email, phone number, address)
• Access logs from IT-systems and entry systems,
• IT-logs from applications and network services,
• Camera surveillance
• Security incident reports
• Health data

Legitimate interest

To analyse, improve and develop existing and new products and services, as well as our organization

• Contact information (such as name, email, phone number, address)
• Co-traveller information (such as name, email, phone number, address, age)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Language
• Travelling and lodging details
• Driver license
• Host details

Legitimate interest

To comply with legal obligations and legitimate requests from law enforcement and other authorities

• Contact information (such as name, email, phone number, address)
• Co-traveller information (such as name, email, phone number, address, age)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Language
• Travelling and lodging details
• Driver license
• Host details

Legal obligation or legitimate interest

To provide you with requested information, services and updates, including webcasts, annual reports

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Language

Legitimate interest/Regulated by marketing laws per country 

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

When you visit our website, we may process your personal data through necessary cookies in order to ensure the proper core functionality and safety of our website.

• IP-address
• Geo-location
• Accept-language
• User-agent
• Allocated session ID

Legitimate interest

When you visit our website, we may process your personal data through performance cookies in order to compile statistics regarding how our website is used, which in turn may be used to improve our website or parts thereof. Such data will when applicable only be processed in an aggregated and pseudonymised form.

• IP-address
• Browser settings
• Type of device used to access the site
• Areas of interest
• Interactive and behavioural data

Legitimate interest

When you visit our website, we may process your personal data through functional cookies in order to provide enhanced functionality and personalization on our website and in turn an elevated user experience for you.

• IP-address
• Geo-location
• Browser type and version
• Operating system
• Date and time for you visit
• URL of the referring site
• Browsing country

Legitimate interest

When you visit our website, we may process your personal data through targeting cookies in order for us to adapt and personalise our marketing towards you to better match your preferences.

We may also combine such personal data with data which we obtain from third parties, which is why this processing activity can be equated with profiling.

• IP-address
• Geo-location
• Browser type and version
• Operating system
• Date and time for you visit
• URL of the referring site
• Browsing country
• Interactive and behavioural data

Consent

When you visit our website, we may process your personal data through social media cookies to enable you to share our content with your friends and networks.

Social media cookies can also be used to track you across different sites, building up a profile of your interests.

• IP-address
• Geo-location
• Browser type and version
• Operating system
• Date and time for you visit
• URL of the referring site
• Browsing country
• Areas of interest
• Interactive and behavioural data

Consent

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

To alert the driver, avoid accidents and improve traffic safety (to comply with legislation)

• Monitoring, recordings and images
• Vehicle & driver performance / behavioural data
• Position data

Legal obligation

(Example: GSR 2, EU Regulation 2019/2144)

To alert the driver, avoid accidents and improve traffic safety (to improve safety)

• Monitoring, recordings and images
• Vehicle & driver performance / behavioural data
• Position data

Legitimate interest

To develop and verify software for autonomous driving

• Monitoring, recordings and images
• Position data

Legitimate interest

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

To provide access to our IT- systems

• Personal Identifiers
• Contact information
• Professional organization

Legitimate interest

To enhance our IT-systems

• Personal Identifiers
• Professional organization
• IT usage data
• Web browsing data

Legitimate interest

To protect our employees and our company assets

• Personal Identifiers
• Contact information
• Professional organization
• IT usage data
• Web browsing data

Legitimate interest