personal Data we process

The personal data we collect depends on your relationship with Scania. In the tabs below, you can access detailed information about the personal data we collect for different purposes.

WHAT PERSONAL DATA DOes Scania PROCESS FROM YOU AS A CUSTOMER?

When you represent your company, we need to process your personal data for the purposes listed below. If you are a sole trader, all data that we process about your company becomes personal data.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To create a database of prospect customers, e.g., by using data from third parties	Organizational data (such as company name, country, company address and phone number) Contact information (such as name, email, phone number, address)	Legitimate interest
To provide a quotation	Organizational data (such as company name, country, company address and phone number) Contact information (such as name, email, phone number, address) If you are a sole trader, we process financial data such as credit ratings Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Legitimate interest
To deliver upon a contract	Organizational data (such as company name, country, company address and phone number) Contact information (such as name, email, phone number, address) If you are a sole trader, we also process financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Contractual obligation
To provide services and support, and to follow up on contractual obligations	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address and phone number) Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Contractual obligation
To inform you about updates, products and services that we believe may be of interest	Contact information (such as name, email, phone number, address) Contact preferences Profession Market Location Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Regulated by marketing laws per country
To follow up our performance and how satisfied you are with our products and services, including your participation in surveys	Contact information (such as name, email, phone number, address) Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location and operating hours Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage engine data and error codes IP address, operating system, device type, app name and version, browser name and version and your responses to survey questions	Legitimate interest
To make corrective actions	Contact information (such as name, email, phone number, address) Delivery address Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes System logs from our IT-systems	Legitimate interest or contractual obligation
To analyse, improve quality and develop products, services and our organization	Contact information (such as name, email, phone number, address) Scania assigned registration numbers Delivery address Purchases and transactions Financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes System logs from our IT-systems Responses to survey questions	Legitimate interest
To comply with legal obligations and legitimate requests from law enforcement and other authorities	Contact information (such as name, email, phone number, address) Delivery address Purchases and transactions Financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes System logs from our IT-systems Position of the person, signature	Legal obligation or legitimate interest
To provide you with requested information and relevant updates.	Contact information (such as name, email, phone number, address) Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Geo-location Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage engine data and error codes System logs from our IT-systems	Legitimate interest/Regulated by marketing laws per country

WHAT PERSONAL DATA DOes Scania PROCESS FROM YOU AS A DRIVER/OPERATOR?

You drive a Scania vehicle or operate a machine with a Scania component

We collect various types of operational data from the vehicle, engine, trailer, superstructures and other products we sell, such as fuel consumption, driving patterns, geo position, error codes et cetera. Some of this becomes personal data as we may identify who is driving the vehicle, or operating the machine.

We process this data in order to, e.g.

deliver the services requested by the customer – more information about data processing can be found in respective Service Descriptions
on request deliver in-vehicle entertainment services
conduct remote diagnostics as well as repair and maintenance planning
provide support
fulfil contractual obligations
research, analyse, improve quality and develop existing, and new products as well as services and our organization
comply with legal obligations and legitimate requests from law enforcement and other authorities
inform you of relevant updates

The data we collect is either provided by your employer, collected from the vehicle, engine, trailer, superstructure or other products, or created in our IT-systems that you use.

YOU ENTER INTO A DRIVER COMPETITION ORGANIZED BY SCANIA

If you choose to enter a driver competition organized by Scania we need to collect some of your personal data - for example your name and contact information - in order to process your registration and your participation in the competition. This personal data is provided directly by you.

YOU HAVE AN EMERGENCY ON THE ROAD AND YOU CALL SCANIA ASSISTANCE

If you have an emergency on the road and you choose to contact us for emergency assistance we need to process your personal data in order to identify you, understand your emergency, provide assistance and contact you to continuously communicate information regarding your assistance case.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To fulfil our contractual obligations such as: deliver services requested by the customer / your employer on request deliver in-vehicle entertainment services conducting remote diagnostics as well as repair and maintenance planning provide support	Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems	Legitimate interest
To follow up contractual obligations of the customer	Contact information (such as name, email, phone number, address) Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems	Legitimate interest
To process your participation in our driving competitions	Contact information (such as name, email, phone number, address) Your age Your language preference The company name for your employer Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes	Consent
To provide emergency assistance on the road	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address and phone number) Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Registration number (licence plate) Description of the emergency incl. description of any physical injuries and need of medical assistance Geographic position Vehicle data for remote diagnostics Audio or video call records	Legitimate interest
To make corrective actions	Contact information (such as name, email, phone number, address) Delivery address and transactions Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems	Legitimate interest or contractual obligation
To analyse, improve and develop existing and new products and services	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address and phone number) Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes Emergency assistance cases Responses to survey questions Location System logs from our IT-systems	Legitimate interest
To comply with legal obligations and legitimate requests from law enforcement and other authorities.	Contact information (such as name, email, phone number, address) Delivery address Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems	Legal obligation or legitimate interest
To provide you with requested information and relevant updates.	Contact information (such as name, email, phone number, address Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes Geo-location	Legitimate interest/Regulated by marketing laws per country
To follow up our performance and how satisfied you are with our products and services, including your participation in surveys	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address and phone number) Contact preferences Purchases and transactions Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes IP address, operating system, device type, app name and version, browser name and version and your responses to survey questions.	Legitimate interest
To provide a quotation to the customer / your employer	Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage.	Legitimate interest
To monitor the security of vehicles to be able to identify attacks and security breaches, and to be able to take action.	Vehicle identifiers and electronic control unit identifiers	Legal obligation (example: UNECE R.155)
To improve safety and comply with legislation regarding vehicle safety.	Vehicle & driver performance /behavioural data Monitoring, recordings and images	Legal obligation (example: GSR 2, EU Regulation 2019/2144)

What personal data does Scania process regarding you as a candidate and job applicant?

When you apply for a position at Scania we ask you to provide some personal data in order to process your application and, if employed, prepare your employment agreement.

Note: When “Personal Identifiers” is listed below, one or more data elements identifying a person is used. This includes personal identification number, name, digital signature or signature on paper, driver ID and driver card number, employee ID number and employee ID card, professional and private phone number, professional and private e-mail address and user ID.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground	Retention
Employer branding
To attract future competences and engage current employees, personal data is used to manage different actions, such as events, cases, competitions and visits	Web browsing data Education & Skills Personal Identifiers Professional experience Professional organization	Consent	Maximum 2 years after event
For the Scania Student Intro Program to find future employees, spread a positive image of Scania as an attractive employer and to create ambassadors for the Scania Group	Bank number Clothing size Employment data Personal Identifiers Home Address Professional organization Education & Skills Photo	Legitimate interest
Recruiting
To manage the candidate database to match candidates with jobs within the Scania Group, including creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessment, interviews and offer	Education & Skills Personal Identifiers Employment data Ethnicity when and where mandatory according to law Age, Birthdate, Gender and Nationality Home Address Professional organization Behavioural and performance data Criminal/legal data Financial data Health reports and Health tests Preferred country to work Professional experience Social medial account Photo	Legitimate interest	In accordance with local laws and regulations of the recruiting Scania legal entity
To perform background checks on job candidates	Behavioural and performance data Leaves, vacation and working hours Personal Identifiers Professional experience	Consent	14 days
To perform tests on job candidates	Personal Identifiers Behavioural and performance data	Consent	Maximum 30 days after user account termination or 24 months after users last activity in the system
To use for future recruiting	Personal identifiers Home Address Preferred country Employment data Professional experience Education & Skills Social medial account Photo	Consent	Maximum of 24 months from last editing personal information
To prepare and enter into employment contracts	Education & Skills Employment data Financial data Leaves, vacation and working hours Personal Identifiers Professional experience Professional Organization Salutation, Birthdate, Gender and Nationality Home Address Emergency Contact	Consent	Maximum of 10 years
To prepare onboarding for successful candidates	Financial data Salutation, Birthdate, Gender and Nationality Home Address Emergency Contact and Dependents Employment data Personal Identifiers Leaves, vacation, and working hours Photo IT usage data	Contractual obligation	Maximum 90 days after onboarding is completed
To prepare Scania summer internships	Clothes and shoes size Employment data Personal Identifiers Professional organization Home Address Salary Photo	Legitimate interest	Until contract ends. E-mail address is retained until the participants finish their education.
To use HR related statistics for follow up and as the basis for HR-related decisions	Education & Skills Personal Identifiers Employment data Rehabilitation data and Work Accidents, injuries etc Age, Birthdate and Gender Home Address Professional organization Behavioural and performance data Financial data Scania premises passage Professional experience	Legitimate interest	As a rule, data is saved about 3 months after requested statistics have been produced.

WHAT PERSONAL DATA DOes Scania PROCESS REGARDING YOU AS AN EMPLOYEE?

As an employer, Scania will process personal data of employees, consultants and former employees.

During your employment at Scania we process your personal data in order to:

administer your employment,
fulfil our legal obligations as an employer
fulfil our legitimate interest to e.g.:
o    steer, plan and evaluate the work
o    protect company employees and assets
o    contact and inform employees
o    being transparent to owners and the general public

After you have left the company, we process limited amounts of personal data required to fulfil our legal obligations for example personal data showing your employment period.

Note: When “Personal Identifiers” is listed below, one or more data elements identifying a person is processed. This includes personal identification number, name, digital signature or signature on paper, driver ID and driver card number, employee ID number and employee ID card, professional and private phone number, professional and private e-mail address and user ID.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground	Retention
Employer branding
To market Scania towards current employees	Web browsing data Education & Skills Personal Identifiers Professional experience Professional organization	Consent	Maximum 2 years after event
To create a fictional profiles to better understand and attract future competences	Age, Gender, Nationality Professional organization Education & Skills Personal Identifiers Professional experience	Legitimate interest	Until end of interview period, maximum 3 months
Recruiting
To manage the candidate database to match candidates with jobs within the Scania Group, including creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessments, interviews and offer	Education & Skills Personal Identifiers Employment data Ethnicity when and where mandatory according to law Age, Birthdate, Gender and Nationality Home Address Professional organization Behavioural and performance data Criminal/legal data Financial data Health reports and Health tests Preferred country to work Professional experience Social medial account Photo	Legitimate interest	In accordance to local laws and regulations of the recruiting Scania legal entity
To perform background checks on job candidates	Personal Identifiers Behavioral and performance data	Consent	14 days
To perform test on job candidates	Personal Identifiers Behavioral and performance data	Consent	Maximum 30 days after user account termination or 24 months after users last activity in the system
To use for future recruiting	Personal identifiers Home Address Preferred country Employment data Professional experience Education & Skills Social medial account Photo	Consent	Maximum of 24 months from last editing personal information
To prepare and enter into employment contracts	Education & Skills Employment data Financial data Leaves, vacation and working hours Personal Identifiers Professional experience Professional Organization Salutation, Birthdate, Gender and Nationality Home Address Emergency Contact	Consent	Maximum of 10 years
To enable onboarding and cross-boarding	Financial data Salutation, Birthdate, Gender and Nationality Home Address Emergency Contact and Dependents Employment data Personal Identifiers Leaves, vacation, and working hours Photo IT usage data	Contractual obligation	Maximum 90 days after onboarding is completed
To enable sharing of experiences between Scania trainees through the TRATON Trainee Network	Employment data Personal Identifiers Professional organization	Legitimate interest	Three years from ending trainee program
Managing employment
To provide global support to HR systems	Birthdate Home Address Professional organization Education & Skills Employment data Personal Identifiers Leaves, vacation, and working hours Professional experience	Legitimate interest	Maximum 2 year after closed support case or 90 days after end of employment.
To enable the HR Service Centre to receive and answer questions from HR managers, managers, employees and external authorities related to employees	Birthdate Home Address Professional organization Education & Skills Employment data Personal Identifiers Leaves, vacation, and working hours Professional experience	Legitimate interest	Maximum 2 years after closed support case or 30 days after end of employment
To register new employees and administratively manage changes throughout the employment	Leaves, vacation, and working hours Age, Birthdate, Gender Home Address Professional organization Financial data Employment data Education & Skills Personal Identifiers Behavioral and performance data Health certificate Position data Emergency contact Photos Professional experience Leaves, vacation, and working hours	Contract	24 for months after end of employment
To archive HR related documents	Birthdate Home Address Professional organization Education & Skills Employment data Personal Identifiers Leaves, vacation, and working hours Professional experience	Legal obligation	Maximum of 10 years after employment
To handle and follow up company cars	Personal Identifiers Professional organization	Legitimate interest	10 years from paid salary
To handle and follow up the use of electric bikes	Personal Identifiers Geo position of bike	Legitimate interest	Maximum of 10 days
To handle and following up on electronic driving record of company cars	Driving time Milage Vehicle identity numbers Geo position of company car	Legitimate interest	Maximum of 90 days
To managing bookings at Scania training facilities	Birthdate Personal Identifiers Photo	Contract
To book, manage and follow up on Scania personnel transportation	Personal Identifiers Pick up and leave spots	Legitimate interest	1 month and 1 week
To manage Scania accommodation	Financial data Personal Identifiers Home Address Behavioral and performance data	Contract	From the last day of contract, the personal data is saved for one year. Personal data regarding expatriates are saved for five years. In case the tenant have a rent debt to Scania the personal data is saved until the debt is resolved
To manage Scania mail parcels	Personal Identifiers	Legitimate interest
To manage and reconcile Scania restaurant payments and invoicing	Personal Identifiers Professional organization	Legitimate interest	The data is anonymized after 12 months of inactivity
To manage programs for top executives and other key positions	Leaves, vacation, and working hours Age, Birthdate, Gender and Nationality Home Address Professional organization Financial data Personal Identifiers Education & Skills Civil status and partners name Emergency contact and dependents Social medial account Financial data Employment data Behavioral and performance data Professional experience	Legitimate interest	Maximum of 10 years
To administrate the life cycle of employment to support employees and the managers	IT usage data Salutation, Age, Birthdate, Gender and Nationality Home Address Professional organization Financial data Civil status and partners name Emergency contact and dependents Employment data Personal Identifiers Leaves, vacation, and working hours Behavioral and performance data Professional experience	Legitimate interest	60 months after end of employment or according to local legal requirements
Fullfill legal obligations
To be able to answer questions from authorities or other institutions such as the Swedish Social Insurance Agency, the Enforcement Authority, banks, AFA, Police, estates, etc.	Leaves, vacation, and working hours Financial data Employment data Personal Identifiers Position data Professional experience Professional organization	Legitimate interest	Until the question is answered
To manage lack of performance cases	IT usage data Leaves, vacation, and working hours Age, Birthdate Home Address Professional organization Education & Skills Employment data Personal Identifiers Health reports and medical certificates Identified illness and psychological condition Behavioural and performance data Professional experience Financial data Other Special Category Data (Opinion, Ethnicity, etc)	Legal obligation	Until end of employment and during limitation period in local labour legislation
To manage individual issues of misconduct	IT usage data Leaves, vacation, and working hours Age Professional organization Web browsing data Financial data Employment data Drug tests and Health reports Education & Skills Personal Identifiers Behavioural and performance data Scania premisses control Surveillance camera data Social medial account Professional experience Union membership	Legal obligation	Until end of employment and during limitation period in local labour legislation
To negotiate with trade unions on employment and company issues	Personal Identifiers Behavioural and performance data	Legal obligation
To manage the redeployment process for individuals due to medical, behaviour, lack of performance or organizational reasons	Education & Skills Personal Identifiers Behavioural and performance data Medical certificate Professional experience Professional organization Union membership	Legal obligation	Until the process is closed and obligations due to legal and contractual obligations are fulfilled.
To manage individual rehabilitation issues	Leaves, vacation, and working hours Age Professional organization Allergies, Identified illness and Psychological condition Drug tests and Health tests Medical certificates and Health reports Ergonomic data Rehabilitation data Work accidents, injuries etc Personal Identifiers Body descriptive data Behavioural and performance data Professional experience Union membership	Legal obligation	Two years after rehabilitation is closed
Staff and Salary Administration
To carry out salary reviews and salary revisions for employees	Age and Gender Professional organization Employment data Personal Identifiers Behavioural and performance data Professional experience Financial data Leaves, vacation, and working hours Union membership	Legal obligation	10 years after paid salary
To manage the core payroll process at Scania	Leaves, vacation, and working hours Financial data Birthdate Home Address Professional organization Employment data Personal Identifiers Union membership	Contract	10 years after paid salary
To manage payroll system support	Leaves, vacation, and working hours Financial data Age and Birthdate Home Address Professional organization Employment data Personal Identifiers Union membership	Legitimate interest	10 years after paid salary
To perform annual compensation reviews	Age and Gender Professional organization Financial data Employment data Personal Identifiers Behavioral and performance data Professional experience Union membership	Legitimate interest	10 years after salary increase
To provide and manage individual pensions and benefits	Age, Birthdate and Gender Financial data Employment data Personal Identifiers Leaves, vacation, and working hours	Legitimate interest	Maximum 24 months, except employment number and PID-number, which are saved during employment
To provide and manage individual pensions and benefits for executives and expatriates	Financial data Civil status and Partners name Personal Identifiers Employment data Gender and Nationality Home Address Professional organization Health report Professional experience	Contract	Until employment ends and as long as the data subject's insurance/pension is paid, including payments to beneficiaries
To manage invoicing and reporting of pensions and benefits	Financial data Civil status Employment data Personal Identifiers	Legal obligation	10 years after the data subject has died. If there are beneficiaries, the data is saved 10 years after beneficiaries have died
To provide and manage scholarships	Employment data Home Address Professional organization Behavioral and performance data Professional experience	Consent	Application is saved for two months. Decision on granted scholarship is saved for two years
To manage the Scania Resultatbonus	Leaves, vacation, and working hours Personal Identifiers Home Address Financial data	Legitimate interest	10 years from disbursement
Work environment and health
To conduct medical examinations of employees and related persons for expatriations missions	Allergies, Identified illness Health incidents Health reports and Medical reports Health tests Prescriptions Birthdate Civil status, Partners name and Children names Personal Identifiers	Contract	10 years from last entry in patient record
To film and photograph for ergonomic risk assessments	Ergonomic data Photos and videos Professional organization	Legal obligation	Maximum 3 months when doing risk assessments. Films used in trainings are saved as long the training is used
To conduct medical examinations of employees before short term business travel	Allergies Identified illness Medical certificates Prescriptions Birthdate Home Address Professional organization Personal Identifiers	Legitimate interest	10 years from last entry in patient record
To report, manage and analyze work incidents	Personal Identifiers Work accidents, injuries etc Photos Position at workplace	Legal obligation	Retention time is set for personal data according to local work environment legislation
To assess employees’ ability to work and their health in order to take improving health care measures	Age, Birthdate and Gender Home Address Professional organization Allergies Drug tests Ergonomic data Health incidents and Work accidents, injuries etc Medical certificates Prescriptions Psychological conditions and Psychological counseling data Rehabilitation data Body description, Height Weight and other body descriptive data Civil status and partners name Children names Personal Identifiers Photos Leaves, vacation, and working hour	Legitimate interest	10 years from last entry in patient record
To perform new employment health examinations to investigate if there are any medical obstacles to perform the position a candidate has applied to	Personal Identifiers Education & Skills Age, Birthdate and Gender Home Address Drug tests and Health tests Identified illness Prescriptions Height and Weight	Legitimate interest	Name, e-mail address, department and manager is saved for one year. Medical data is retained 10 years from last entry in patient record.
To perform random drug test of employees and offer employees with addictions help	Birthdate Professional organization Drug tests Personal Identifier	Legitimate interest	Maximum 10 years after last entry in patient record in case of positive test. Maximum 6 months in case of negative test
Planning and follow-up
To build and maintain a competence inventory to support the strategic workforce planning within the Scania Group	Education & Skills ·Personal Identifiers Behavioural and performance data Professional experience Professional organization	Legitimate interest	Maximum of 10 years or in accordance to local legislation
To enable career planning and skills assessments to identify skills and competency gaps by comparing current and potential future roles	Education & Skills Employment data Personal Identifiers Behavioural and performance data Professional experience Professional organization	Legitimate interest	60 months after end of employment or according to local legal requirements
To perform the employee satisfaction barometer	Age and Gender Professional organization Personal Identifiers Employment data	Legitimate interest	Until the data is aggregated and anonymized, before reporting
To perform HR related statistics for follow-up and to form the basis for HR-related decisions	Leaves, vacation, and working hours Financial data Employment data Personal Identifiers Age, Birthdate and Gender Professional organization Education & Skills Health and Work accidents, injuries etc Rehabilitation data Professional experience Behavioral and performance data IT usage data Civil status	Legitimate interest	Until the pension commitment is fulfilled Personal data is aggregated and anonymized before reporting
To perform analytics within the HR area to form the basis for HR-related decisions	Leaves, vacation, and working hours Age, Birthdate, Gender and Nationality Home Address Professional organization Financial data Education & Skills IT usage data Employment data Personal Identifiers Behavioral and performance data Professional experience Rehabilitation Work accidents, injuries etc Scania premises passage	Legitimate interest
To conduct surveys to be able to retain and attract employees	Age, Birthdate and Gender Professional organization Employment data Education & Skills Personal Identifiers Professional experience	Legitimate interest	Personal data is saved until the surveys are updated and re-launched, maximum of 10 years
To identify and develop cross talent	Personal Identifiers Education & Skills IT usage data Behavioral and performance data	Legitimate interest	Maximum of 2 years after end of process
To enable succession planning and management	Age, Gender and Nationality Professional organization Employment data Education & Skills Personal Identifiers Behavioral and performance data Professional experience	Legitimate interest	Maximum of 60 months after end of employment or according to local legal requirements
Learning and development
To enable employees to share digital certificates	Personal Identifiers Education & Skill	Legitimate interest	As long as the employee uses the service
To conduct performance reviews of employees	Personal Identifiers Behavioral and performance data Education & Skills Leaves, vacation, and working hours Professional experience Employment data Gender Professional organization IT usage data	Legitimate interest	2 years from review, but a maximum until end of employment
To enable employees to share learning activities and follow others on learning platforms	Education & Skills Personal Identifiers Photos	Legitimate interest	Maximum of 10 years
To manage and coordinate training activities	Allergies Education & Skills Clothing and Shoes size Employment data Personal Identifiers Professional experience Professional organization Education & Skills	Legitimate interest	Maximum of 10 years
To implement and evaluate training activities	Web browsing data Personal Identifiers Monitoring, Recordings, and Images IT usage data Professional organization	Legitimate interest	Maximum of 1 year
To create and follow-up on development plans for employees	Education & Skills Personal Identifiers Behavioral and performance data Employment data Professional experience Professional organization	Legitimate interest	One year after end of employment
To train future leaders and enhance their network	Allergies Birthdate and Nationality Home Address Professional organization Clothing and Shoe size Personal Identifiers Employment data Education & Skills Behavioral and performance data Photos Professional experience	Legitimate interest	End of employment
Travel Management and Expatriation
To manage the expatriation process for employees as well as related persons	Leaves, vacation, and working hours Age, Birthdate, Gender and Nationality Home Address Financial data Education & Skills Emergency contacts Civil status and partners name Education & Skills Medical certificates Personal Identifiers Professional experience	Contract	Maximum of 10 years
To manage travel bills and the expense process	Allergies Work accidents, injuries etc Birthdate, Gender and Nationality Home Address Professional organization Financial data Personal Identifiers Employment data Position data	Legitimate interest	7 years in total
To conduct travel management analysis	Personal Identifiers Professional organization	Legitimate interest	Maximum of 5 years
Other processing
To provide access to our IT- systems and to update, improve and/or exchange our systems	Personal Identifiers Professional organization	Legitimate interest	In accordance to local legislation
To follow safety processes and routines in case of emergency	Personal Identifiers Employment data Professional organization Name and contact information of emergency contact Citizenship Nationality	Legitimate interest or Protection of your vital interest
To protect our employees and our company assets	Personal Identifiers Employment data Professional organization Photos IT usage data Web browsing data Scania premises passage control Surveillance camera data	Legitimate interest
To transfer personal data externally in order to identify you as a Scania employee and to enable you to perform your work duties	Personal Identifiers Employment data Professional organization Photos, film and audio	Legitimate interest
To analyse, improve and develop existing and new products and services	Personal Identifiers Employment data Citizenship Professional organization IT usage data Scania premises passage control	Legitimate interest
To provide you with requested information and relevant updates	Personal Identifiers	Legitimate interest
To comply with licences of open-source programs	Contributors’ Personal Identifiers	Contractual obligation
Termination of employment
To support HR and managers with legal advice concerning termination of employments	Age Professional organization Financial data Personal Identifiers Union membership	Legal obligation
To offboard employees ensuring a good exist and a structured knowledge transfer	Personal Identifiers Employment data Professional organization	Legitimate interest
To handle redundancy according to legal requirements and common processes	Age and Birthdate Professional organization Education & Skills Employment data Personal Identifiers Leaves, vacation, and working hours Professional experience Behavioral and performance data Financial data Union membership	Legal obligation	Maximum 2 years from end of employment. Data on employment time is retained until reached retirement age.

WHAT PERSONAL DATA DOes Scania PROCESS FROM YOU AS A BUSINESS PARTNER/SUPPLIER?

If you work as a representative for a supplier that provides products and services to Scania we process limited amounts of your personal data, e.g. your contact information and identification. This is used to evaluate your offering, manage a contract and provide you with access to relevant IT-systems.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To evaluate a proposal from you or your employer, or to evaluate a new business partner, both including background checks	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address and phone number) If you are a sole trader, we also process financial data such as credit ratings and prices Background information (such as personal or professional conditions and characteristics, financial data, connections to government officials and - if legally permitted – possible criminal offences	Legitimate interest
To perform contracts with you or your employer	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address and phone number, business organisation number) If you are a sole trader, we also process financial data such as credit ratings, bank accounts and payments	Contractual obligation or legitimate interest
To provide access to our IT-systems	Contact information (such as name, email, phone number, address) User-ID Language settings in systems Logs of your usage of our systems	Legitimate interest
Transfer of personal data externally in order to identify you as a Scania business partner/supplier	Contact information (such as name, email, phone number, address) Employment data (such as employment number, User-ID, Photos)	Legitimate interest
To communicate with yourself or your employer	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address, phone number and business organisation number)	Legitimate interest
To analyse, improve and develop existing and new products and services, as well as our organization	Contact information (such as name, email, phone number, address) Organizational data, (such as company name, country, company address, phone number and business organisation number) If you are a sole trader, we also process financial data such as credit ratings, bank accounts and payments Logs of your usage of our systems	Legitimate interest
To comply with legal obligations and legitimate requests from law enforcement and other authorities	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address, phone number and business organisation number) Financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices Citizenship Date of birth License registration Access logs from IT-systems and entry systems IT-logs from applications and network services Position of the person, signature	Legal obligations or legitimate interest
To provide you with requested information and relevant updates	Contact information (such as name, email, phone number, address)	Legitimate interest/Regulated by marketing laws per country
To comply with licences of open source programs	Contributors’ contact information (such as name, email, phone number, address)	Contractual obligation

WHAT PERSONAL DATA DOes Scania PROCESS FROM YOU AS A VISITOR?

When you visit our premises and our events, we process personal data about you to be able to fulfil the purpose of your visit and make your visit successful and safe. This may include contact information and driving license number, as well as food preferences and co-traveller information.

Why do we process your personal data and for how long?	What categories of personal data do we process?	Legal ground
To fulfil the purpose of your visit at Scania. Personal data is stored 5 years after end of visit	Contact information (such as name, email, phone number, address) Co-traveller information (such as name, email, phone number, address, age) Organizational data (such as company name, country, company address, phone number and business organisation number) Language Food preferences Travelling and lodging details Driver license Host details	Legitimate interest
To protect our visitors and our company assets	Contact information (such as name, email, phone number, address) Access logs from IT-systems and entry systems IT-logs from applications and network services Camera surveillance Security incident reports Health data	Legitimate interest
To analyse, improve and develop existing and new products and services, as well as our organization	Contact information (such as name, email, phone number, address) Co-traveller information (such as name, email, phone number, address, age) Organizational data (such as company name, country, company address, phone number and business organisation number) Language Travelling and lodging details Driver license Host details	Legitimate interest
To comply with legal obligations and legitimate requests from law enforcement and other authorities	Contact information (such as name, email, phone number, address) Co-traveller information (such as name, email, phone number, address, age) Organizational data (such as company name, country, company address, phone number and business organisation number) Language Travelling and lodging details Driver license Host details	Legal obligation or legitimate interest
To provide you with requested information, services and updates, including webcasts, annual reports	Contact information (such as name, email, phone number, address) Organizational data (such as company name, country, company address, phone number and business organisation number) Language	Legitimate interest/Regulated by marketing laws per country

What personal data does Scania process from you as a website visitor?

When you visit our websites your web browser provides us with some information necessary in order for us to provide you access to our websites, and some that helps us understand how you are using our websites, for example if you are using a mobile device or a computer, which region in the world you are surfing from and which browser you are using. This data helps us tailor our website and enhance your browsing experience. We use a limited number of cookies to help us understand how you are using our websites, for more information about our use of cookies see our cookie policy.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
Evaluate website usage and enhance our website	IP-address Browser settings Type of device used to access the site Areas of interest	Legitimate interest
To enhance your browsing experience	IP-address Geo-location Browser type and version Operating system Date and time for you visit URL of the referring site Browsing country	Legitimate interest
To provide you with directed information and campaigns	IP-address Geo-location Browser type and version Operating system Date and time for you visit URL of the referring site Browsing country	Legitimate interest or consent/Regulated by marketing laws per country

What personal data does Scania process of you as a member of the public?

Scania is developing systems to assist drivers and also to have vehicles drive autonomously, without a driver. As part of the development work our vehicles are equipped with sensors like cameras, which might capture for example your image or license plate when passing nearby. The data collected by such sensors will not be used to track or identify you as an individual but only processed for the purposes specified below. This data can also be processed jointly with our sister brands in the TRATON group.

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To alert the driver, avoid accidents and improve traffic safety (to comply with legislation)	Monitoring, recordings and images Vehicle & driver performance / behavioural data Position data	Legal obligation (Example: GSR 2, EU Regulation 2019/2144)
To alert the driver, avoid accidents and improve traffic safety (to improve safety)	Monitoring, recordings and images Vehicle & driver performance / behavioural data Position data	Legitimate interest
To develop and verify software for autonomous driving	Monitoring, recordings and images Position data	Legitimate interest

What personal data does Scania process from you when using Scania’s IT systems?

Why do we process your personal data?	What categories of personal data do we process?	Legal ground
To provide access to our IT- systems	Personal Identifiers Contact information Professional organization	Legitimate interest
To enhance our IT-systems	Personal Identifiers Professional organization IT usage data Web browsing data	Legitimate interest
To protect our employees and our company assets	Personal Identifiers Contact information Professional organization IT usage data Web browsing data	Legitimate interest

personal Data we process

WHAT PERSONAL DATA DOes Scania PROCESS FROM YOU AS A CUSTOMER?

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

WHAT PERSONAL DATA DOes Scania PROCESS FROM YOU AS A DRIVER/OPERATOR?

You drive a Scania vehicle or operate a machine with a Scania component

YOU ENTER INTO A DRIVER COM­PE­TI­TION ORGANIZED BY SCANIA

YOU HAVE AN EMERGENCY ON THE ROAD AND YOU CALL SCANIA AS­SIS­TANCE

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

What personal data does Scania process regarding you as a candidate and job applicant?

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

Retention

Employer branding

Recruiting

WHAT PERSONAL DATA DOes Scania PROCESS REGARDING YOU AS AN EMPLOYEE?

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

Retention

Employer branding

Recruiting

Managing employment

Fullfill legal obligations

Staff and Salary Administration

Work environment and health

Planning and follow-up

Learning and development

Travel Management and Expatriation

Other processing

Termination of employment

WHAT PERSONAL DATA DOes Scania PROCESS FROM YOU AS A BUSINESS PARTNER/SUPPLIER?

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

WHAT PERSONAL DATA DOes Scania PROCESS FROM YOU AS A VISITOR?

Why do we process your personal data and for how long?

What cat­e­gories of personal data do we process?

Legal ground

What personal data does Scania process from you as a website visitor?

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

What personal data does Scania process of you as a member of the public?

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

What personal data does Scania process from you when using Scania’s IT systems?

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

What categories of personal data do we process?

YOU ENTER INTO A DRIVER COMPETITION ORGANIZED BY SCANIA

YOU HAVE AN EMERGENCY ON THE ROAD AND YOU CALL SCANIA ASSISTANCE

What categories of personal data do we process?

What categories of personal data do we process?

What categories of personal data do we process?

What categories of personal data do we process?

What categories of personal data do we process?

What categories of personal data do we process?

What categories of personal data do we process?

What categories of personal data do we process?