UK Finance

Invoice Factoring Manager

Reporting to: Credit & Operations Director

Overview:

This is an evolving role, which requires an ambitious & professional attitude to succeed. Managing the Scania Invoice Factoring process, you will unite many areas of the Scania organisation. The role comes with its own challenges as we develop the processes, with the job holder expected to build & retain relationships with both internal and external customers.

You must be able to work alone & as part of a team, at times under pressure, to deliver the requisite information to stakeholders as necessary. You will manage your operations/team in the most effective way, striving to identify business concerns, improve processes and resolve issues in a timely manner.

Experience within the commercial vehicle industry & in a similar role, is key to understanding the requirements of the Scania organisation, enabling you to support & grow elements of the wider businesses together. You will be expected to work closely and cross functionally with all associated businesses to help achieve both customer & Scania objectives. Reporting to the Credit & Operations Director.

Professional Competencies:

To manage & lead the Invoice Factoring department, motivating, inspiring & developing team members.
Identify & manage the process flow of the Invoice Factoring operation. ‘Owning’ the portfolio & carrying out necessary customer communications, internally & externally.
Prepare monthly statements, additional invoices or credits where required.
Be a member of the Operational Managers support team.
Developing the Chassis Factoring knowledge within the Scania business & ensuring sufficient skill levels are maintained across the business to administer our processes & systems.
Continually evaluating & reporting departmental KPI performance.
Devising & implementing policies & procedures; continuously evolving workflows for maximum efficiencies.
Working closely with the Credit Manager & Credit Control Manager where necessary.
Must be able to work alone and part of team, at times under pressure, to deliver the requisite information to stakeholders as necessary. Expecting to build relationships with both internal and external customers.
Devising & implementing policies & procedures, continuously evolving workflows for maximum efficiencies. Identify & manage the process flow of the whole invoice financing operation.
Manage relationships between SGB & SFGB in all arears of the invoice financing process: to include facility limit requests where applicable & cashflow forecast planning.
Be responsible for the daily management of the customer factored invoices, which will include: Investigation and reconciliation of SFGB & SGB reporting.
Ensuring the daily reconciliations of new business & settlement reports are carried out; and ensuring the production of the daily remittances & onward approval of dealer payment files are carried out.
To be the key contact between the business & any third – party, reviewing & approving variations to process /agreements under guidance of the Credit & Operations Director.
Debt Collection process to be constructed, reviewed, and implemented if required.
To participate in regular meetings with SGB to give & receive updates and discuss/resolve issues as they occur.
Managing the relationship with the software provider, ensuring we have the most up do date software version available to us.
Ensuring that any appropriate documentation is in use & assisting the Credit & Operations Director in writing new documents / agreements where necessary, working with our legal advisors where necessary.
Given that this is a developing role, any other duties as may reasonably be required.

Reporting Requirements:

To create & produce regular arrears debtors reports to assist the wider Scania businesses.

Projects:

To oversee any invoice financing related projects, providing representation, guidance & input from a practical perspective.
Be the main contact for any external projects which require involvement from the invoice financing team.

Departmental Cover:

Assist any other Operations Department within the business as may reasonably be required.

Promotes effective compliance and risk management:

Embodies the 1st Line of Defence through the establishment of compliant procedures and controls.
Works cooperatively with the 2nd and 3rd Lines of Defence to identify and close compliance gaps.
Implements and enforces applicable policies, laws and regulations.
Takes ownership of risk management and control within own areas of responsibility to mitigate business risk.
Embeds a compliance culture, promoting compliant behaviour and leading by example.

General Competencies:

Experience in delivery of similar activities / similar role.
Skilled in Data handling, analysing and reporting – demonstrating keen attention to details.
Proficiency in planning, developing, implementing and monitoring suitable process to manage business requirements.
Experience of vehicle inventory management.
Demonstrates understanding of customers (internal and external), their commercial offerings, industry, business, motivational drivers and needs. Understands how Scania can contribute to the optimization of customer profitability.
Manage others to ensure their work contributes to organisational goals. Develop individuals, build teams, resolve conflicts and apply workplace policies.
Locating and collecting data from appropriate sources and analysing it to prepare meaningful and concise reports that summarise the information.
Demonstrates understanding for importance of safety and health policies, procedures and regulations. Creates and safeguards a healthy, safe and sustainable work environment for all employees.

Personal Competencies:

Listening and communicating openly, honestly and respectfully with different audiences, promoting dialogue and building consensus.
Holding yourself and others to high standards of accountability and creating an infrastructure and transparent culture that supports and measures personal and organizational responsibility and accountability.
Treating others fairly, honestly, and respectfully, furthering the integrity of the organization and its relationships of trust with the broader community.
Supporting others to develop and learn, recognising their achievements, and building an organisational culture where knowledge and growth are valued and rewarded.
Dealing with situations and issues proactively and persistently, seizing opportunities that arise.
Energising and inspiring others to strive for excellence and commit to common goals and purposes, creating a sense of self-efficacy, resilience, and persistence in followers.
Recognising the need for change, being open to new ideas and methods, and championing transformational change within the organisation and beyond.
Seeing and synthesising different sides of an issue, examining the full range of options and outcomes, and building intellectual frameworks to guide analysis and action.
Demonstrates the effort, willingness, and ambition to achieving results. Meets objectives and responds proactively to avoid disappointing results.

Desirable experience & qualifications:

Relevant higher education or equivalent work experience
Relevant business knowledge and experience in a similar role
Leadership skills & experience
Demonstrate a keen eye for detail & accuracy
Efficient, Organised & proactive

If you wish to apply for this opportunity, please send your CV and a covering letter outlining why you feel you can make a positive contribution to the role to scania.finance@scania.com. Deadline for applications is Monday 16th May 2022.