Scania Privacy Statement

Privacy Statement
FAQ
Data we process

A core value for us at Scania is Respect for the individual. This is the foundation when we interact with you in your role as our valued customer, a driver of our vehicles, a co-worker in our global organisation or as a trusted business partner/supplier providing services to us in order to help us deliver sustainable transport solutions.

 

We collect your personal data when it is needed to:

  • deliver our products and services,
  • support and assist you when you use our products & services,
  • fulfill and follow up contractual obligations, ours as well as yours
  • fulfill legal obligations
  • provide information about our products & services as well as upcoming events,
  • improve quality and further develop our products & services as well as our organization.

 

We strive to handle and protect your personal data with the same respect and integrity that we would apply to ourselves. We never sell your data. Sometimes we utilize trusted business partners to help us deliver our products & services. In those cases we need to share your data with our business partners, we ensure that they treat your data with the same respect and integrity that we do.

In this privacy statement we would like to inform you what personal data we might process, why we are doing it and how we ensure that your rights and your privacy is respected. If you have any questions or concerns you are always welcome to contact us at privacy@scania.com or talk to your Scania contact.

 

DOES SCANIA SHARE MY DATA WITH THIRD PARTIES?

We never sell your data to third parties.

To provide the best products and services we utilize our global organization and a global network of trusted partners. This means that we may - from time to time - share your data (all or selected parts) within the Scania Group as well as with trusted business partners that help us.

Typical examples include:

  • when you buy something in Scania Webshop we share some data with partners that handle your payment or delivers the packages to you.
  • we may process your data in IT-systems that are developed, delivered or hosted by our external IT-partners
  • we may use third parties to help us organize events that you participate in, to provide you with hotel, transports etc.
  • when you call our Emergency Assistance we may share your data with third parties such as for example towing companies

In those cases where we need to share your data with our business partners, we ensure that they treat your data with the same respect and integrity as we do.

If required by law we may share your data with public authorities.

WHERE DOES SCANIA PROCESS MY DATA?

Scania is a global company with operations in over 100 countries. To provide the best products and services we utilize our global organization and a global network of trusted partners. This means that we might choose sometimes to process your data (all or selected parts) inside as well as outside of the European Union. When doing so we always comply with existing regulations and ensure that your data is handled in a secure way. If your data is transferred out of the European Union this is done using internal or external data protection agreements including EU Standard Contractual Clauses or EU/US Privacy shield.

HOW DO YOU PROTECT MY DATA?

We are committed to always protecting your data, we will take all reasonable legal, technical and organizational security measures to adequately protect the personal data that we process against manipulation, loss, destruction or unlawful access.

Our security measures are continuously improved in line with the development of available security products & services.

If your data is transferred out of the European Union this is done using internal or external data protection agreements including EU Standard Contractual Clauses or EU/US Privacy shield.

HOW LONG DO YOU KEEP MY DATA?

We keep your data only as long as necessary to:

  • fulfil our contractual obligations towards you
  • fulfil the purpose for which the data was collected
  • fulfill our legal obligations

WHAT ARE MY RIGHTS?

Right of access

You can request a registry extract showing what personal data we process regarding you. This is free of charge for you.

The registry extract will be sent to your address that we have registered in our systems or, if you so choose, be picked up at our office where you must identify yourself before we provide the data.

Right to rectification

You have the right to update your information to ensure that we always have the correct information.

Right to erasure

You may, without undue delay, have your personal data deleted if any of the following conditions apply:

  • If the data is no longer needed for the purposes for which it was collected.
  • If your treatment is based solely on your consent and you recall your consent.
  • If deletion is required to fulfill a legal obligation.

Right to object

You are always entitled to object to processing of your personal data for direct marketing. This is an absolute right, which means that if you object we shall stop all further use of your data for direct marketing.

You also have the right to object to any processing that we base on legitimate interest. if you object then you must specify in detail what you object to and why.

We must then demonstrate compelling legitimate grounds for the processing, which override the interests, rights and freedoms of the individual; or show that our processing is for the establishment, exercise or defense of legal claims.

Right to restriction

You are entitled to request a temporary limitation on processing your data. Processing may be limited in the following situations:

  • When you believe your data is incorrect and you have therefore requested a correction with us. You may then request that processing of your data be limited while we validate if your data is incorrect.
  • When the data processing is illegal, but you oppose to your data being deleted and instead request that the use of these data be restricted.
  • When you need your data to be able to determine, enforce or defend legal claims, even if we no longer need your data for the purpose of our processing.

Right to data portability

You are entitled to obtain the data you have provided to us in order to use them elsewhere. This right only applies in cases where our processing of your data is based on the legal ground that you have given your consent to the data processing or if you have entered into a contract with us.

Notification of violation (complaint)

If you believe your data is being processed in violation of current regulations, please report it to us as soon as possible. You also have the right to file a complaint with the Data Protection Authority in your country.

HOW DO I CONTACT YOU IF I HAVE QUESTIONS?

You are always welcome to contact our Group Data Protection Officer or talk with your local Scania contact.

The Scania Group Data Protection Offier is: Niklas Jedeur-Palmgren

Telephone: +46 8 553 810 00
Email: dataprotection@scania.com
Postal Address: Scania CV AB, ATT: Data Protection Office, S-151 87  Södertälje, Sweden.

WHAT PERSONAL DATA DO WE PROCESS REGARDING YOU AS AN EMPLOYEE?

When you apply for a position at Scania we ask you to provide some personal data in order to process your application for example contact information, reference information such as previous work history, education, certificates.

During your employment at Scania we process your personal data in order to:

  • administer your employment,
  • fulfill our legal obligations as employer
  • fulfill our legitimate interest to:
    • steer, plan and evaluate the work
    • protect company employees and assets
    • contact and inform employees
    • being transparent to owners and the general public

After you have left the company we process limited amounts of data required to fulfil our legal obligations for example data showing your employment period.

Why do we process your data?

What cat­e­gories of personal data do we process?

Legal ground

Staff administration

  • Contact information (such as name, email, phone number, address) 
  • Employment data (Employment number, User-ID, Photos)
  • Financial information (salary, taxes, expenses, time reports, bank account number etc)

Contractual obligation

Fulfill legal obligations (for ex reporting to authorities, documenting rehabilitation, comply with collective agreements etc)

  • Contact information (such as name, email, phone number, address) 
  • Citizenship
  • Date of birth 
  • Financial information (salary, taxes)
  • Union membership*

Legal obligation

Planning and follow up

  • Organizational information (place of work, cost centre, direct manager etc)
  • Performance evaluations
  • Development plans

Legitimate interest

To provide access to our IT-systems

  • Contact information (such as name, email, phone number, address) 
  • User-id
  • User preference settings in systems
  • Logs of your usage of our systems

Legitimate interest

Safety in case of emergency

  • Contact information (such as name, email, phone number, address) 
  • Next of kin 
  • Citizenship
  • Date of birth 

Protection of your vital interest

To protect our employees and our company assets

  • Access logs from IT-systems and entry systems, 
  • IT-logs from applications and network services, 
  • Camera surveillance
  • Security incident reports

Legitimate interest

WHAT PERSONAL DATA DO WE PROCESS FROM YOU WHEN YOU VISIT OUR WEBSITES?

When you visit our websites your web browser provides us with some information that helps us understand how you are using our websites, such as for example if you are using a mobile device or a computer, which region in the world you are surfing from and which browser you are using. This data helps us tailor our website and enhance your browsing experience. In the privacy settings of your browser you can decide exactly what information you share with us.

We use a limited number of cookies to help us understand how you are using our websites, for more information about our use of cookies see our cookie policy.

If you choose to subscribe to newsletters, order material or sign up for webcasts we will ask you to provide name and contact information needed to fulfill your requests.

Why do we process your data?

What categories of personal data do we process?

Legal ground

To enhance your browsing experience

  • IP-address
  • Browser type and version 
  • Operating system
  • Date and time for you visit
  • URL of the referring site 

Legitimate interest

To process your request to subscribe to newsletters or press releases

  • Name and email
  • Which category you want to subscribe to

Legitimate interest

To process your request to register for webcasts

  • Contact information (such as name, email, phone number, address) 
  • Which organisation/company you represent
  • Country

Legitimate interest

Process your request for more information

  • Contact information (such as name, email, phone number, address) 
  • Which organisation/company you represent
  • Country

Legitimate interest

Process your request to order printed copies of annual reports etc.

  • Contact information (such as name, email, phone number, address)
  • Which organisation/company you represent

Legitimate interest

Evaluate website usage and enhance our website

  • IP-address
  • Browser settings
  • Type of device used to access the site

Legitimate interest